(a) The administrator of each day care center shall maintain enrollment, health, and attendance records for all children attending the center and health and employment records for all center employees. The records shall be confidential except as otherwise exempt by law.
(b) Enrollment records shall include:
(1) The name, address, and birth date of each child;
(2) The date of admission of each child;
(3) The names, home addresses, home telephone numbers of each parent or guardian;
(4) The names, work addresses, work telephone numbers, or name and address of location and telephone number where each parent or guardian may be reached during the hours the child attends the center;
(5) The names, addresses, telephone numbers and relationships to each child of at least two (2) local persons who can be contacted by the center in the event of an emergency if the parent or guardian cannot be reached.
(c) Attendance records shall be kept by the staff member responsible for the child. Records shall be kept for at least three (3) months and shall include the names of the other children in the group, the name of the staff member in charge of that group, the designated space used by the group, and the schedule of each child in the group, including the days and hours of attendance.
(d) Health records shall be secured from the parent on or before the first day of attendance. The health record shall be kept on file and shall include:
(1) A list of medications, food supplements, modified diets, or fluoride supplements currently being administered to the child;
(2) Written, signed and dated instructions from a licensed physician or licensed dentist to administer medications, food supplements, modified diets or fluoride supplements;
(3) A list of all allergies and any special precautions or treatment indicated for these allergies;
(4) A list of all physical problems, health problems, and any history of hospitalization;
(5) A list of diseases the child has had;
(6) The name, address, and telephone number of the child’s physician or clinic;
(7) An emergency transportation authorization as required in the Ohio Administrative Code.
(e) The center shall require that parents or guardians review and update information as needed or at least annually.
(Ord. No. 924-09. Passed 8-5-09, eff. 8-13-09)