(a) The Director shall separately monitor the use of Residents of the City on all applicable projects in Skilled and Unskilled Construction Trade Worker positions, and shall report his or her findings in writing to the Clerk of City Council, the President of City Council, and to the Employment Affirmative Action and Training Committee of this Council on a bimonthly basis.
(b) The Contractor shall provide for the maintenance of all records documenting that Residents of the City are employed in pursuance of the Construction Contract. The Contractor and Subcontractor(s) shall maintain copies of personnel documents supportive of every Resident employee’s actual record of residence.
(c) The Contractor shall designate a principal officer of its firm to be responsible for administering the Resident requirements for the Contractor and all of its Subcontractor(s) pursuant to the requirements detailed in this chapter. This officer shall meet regularly, or as may be required, with the Director or his or her designee to ensure compliance with the Resident requirements set forth herein. Primary responsibility for meeting established goals shall remain with the Contractor. Certified payroll reports (U.S. Department of Labor form WH-347 or equivalent) in a format specified by the Director shall be submitted monthly to the Director for applicable construction contracts and shall identify clearly the actual residence of every employee on each submitted certified payroll. The first time an employee’s name appears on a payroll, a hire date for the employee should be included after the employee’s name.
(d) Full access to the Contractor(s’) and Subcontractor(s’) employment records that document information that relates to the requirements of this chapter shall be granted to the Director, his or her designated agents, the Chief of Police, or any duly authorized representative thereof. The Contractor and Subcontractor(s) shall maintain all relevant personnel data in records for a period of at least three (3) years after final completion of work. This retention period may be extended in writing by the Director based upon audit irregularities.
(e) The Director may require affidavits and other supporting documentation from the Contractor and/or Subcontractor(s) to verify or clarify that an employee is a Resident when doubt or lack of clarity has arisen.
(f) There shall be established a Residency Construction Advisory Committee to the Director with the charge of furthering the intent and purpose of this chapter. Membership shall consist of one (1) representative appointed by the Mayor, one (1) representative appointed by the President of City Council, one (1) representative appointed by the Executive Director of the Cleveland Building and Construction Trade Council, one (1) representative appointed by the Executive Director of the Construction Employers Association or its delegate and one (1) representative jointly appointed by the Mayor and the President of City Council who is not affiliated with Cleveland Building and Construction Trade Council or the Construction Employers Association or its delegate. This Committee may establish one (1) or more advisory subcommittees to help achieve the goals established pursuant to this legislation.
(Ord. No. 2031-A-02. Passed 6-10-03, eff. 1-1-04)