On or before December 1 of each year, and at such other times as contracts for supplies are to be let, the director of each administrative department or the responsible head of each office other than an administrative department, shall submit to the Director of Finance an estimate upon forms to be furnished by the Director, of all articles, commodities, supplies, equipment and materials anticipated to be needed by such department or office for its regular operation during the ensuing year. Such estimate shall specify the quantity and character of each item needed, in accordance with standard specifications of the City. All such estimates shall be transmitted to the Commissioner of Purchases and Supplies, who shall prepare a summary statement which shall show the total quantities estimated to be required by all departments and offices, of each item of such articles, commodities, supplies, equipment and materials. The estimates and the summary shall show also the amount of all such articles, commodities, supplies or equipment and materials, estimated to be on hand or in stock in such departments and offices, and the net quantities which it will be necessary or advisable to purchase during the ensuing year. The estimates and the summary shall also show the quantity, character and estimated value of all articles, commodities, supplies, equipment and materials or other property on hand in the several departments, which is no longer usable or needed and which may be condemned and sold by the City.
(Ord. No. 2-08. Passed 1-28-08, eff. 1-30-08)