2-156-230 Information required of registrants.

   No later than January 20th of each year, or within five business days of engaging in any activity which requires such person to register, every person required to register shall file with the board of ethics a certified written statement on a form prescribed by the board containing the following information:

   (a)   The registrant's name, permanent address and temporary address (if any) while lobbying;

   (b)   With respect to each client and each business entity on behalf of which the registrant expects to act as a lobbyist:

      (i)   The name, business address, permanent address and nature of the business of the client or business entity;

      (ii)   Whether the relationship is expected to involve compensation or expenditures or both; and

      (iii)   The name of each city agency before which the registrant expects to lobby.

   (c)   If such registrant is retained by another business entity pursuant to a written agreement of retainer or employment, a copy of such agreement shall be attached. If the agreement of retainer is oral, a written statement of the substance thereof shall be attached.

   (d)   The registration statement required under this section shall be accompanied by a written statement certifying that all information contained therein is true and correct, and a registration fee of $350.00 per person identified as a lobbyist in the registration statement. In addition to this registration fee of $350.00 per person, there shall also be an annual fee of $75.00 for each additional registered client after the first client. Provided, however, that the board shall consider and may, in accordance with objective criteria established by rule, grant a waiver or reduction of the registration and client fees required under this subsection (d) for a specific lobbyist, upon written request in a format and accompanied by such proof as may be specified by the board, based on the following: The lobbyist is a person paid to lobby by a non-profit entity with for-profit members and either (i) the person's primary lobbying responsibilities are to foster small business initiatives primarily within a single official community area or neighborhood within the meaning of Section 1-14-010 , or (ii) the non-profit entity has been approved or is pending approval by the city council to be a special service area service provider for the city.

(Prior code § 26.2-23; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 5-17-00, p. 32667, § 1; Amend Coun. J. 12-15-04, p. 39840, § 1; Amend Coun. J. 10-7-09, p. 73199, § 3; Amend Coun. J. 7-28-11, p. 4941, § 7; Amend Coun. J. 11-16-11, p. 13798, Art. IX, § 1; Amend Coun. J. 2-13-13, p. 46730, § 1)

 

Notes

1-14-010

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2-156-240 Amendment of registration statements.

   In the event any substantial change or addition occurs with respect to the information required by this article to be contained in the registration statement, an amendment to the statement shall be filed with the board of ethics within 14 days.

(Prior code § 26.2-24; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 5-17-00, p. 32667, § 1)

2-156-245 Failure to register.

   When the board of ethics determines that any person has failed to register as required in this article, the board of ethics shall notify such person, in a manner prescribed by the board, of his failure to register. Such person shall be subject to the penalty or penalties, as applicable, provided in Article VII of this Chapter.

   The board of ethics shall suspend the registration of and not accept a lobbyist registration statement from any person who owes a fine pursuant to this chapter until the fine has been paid in full.

(Added Coun. J. 5-17-00, p. 32667, § 1; Amend Coun. J. 10-7-09, p. 73199, § 4; Amend Coun. J. 7-25-12, p. 31123, § 1)

2-156-250 Reports of lobbying activities.

   No later than January 20th, April 20th, July 20th and October 20th of each year, each registrant shall file with the board of ethics a written report of lobbying activities during the previous three calendar months. The report shall be on a form prescribed by the board, which may include electronic submission, and shall contain:

   (a)   The registrant's name, permanent address, and temporary address (if any) while lobbying;

   (b)   With respect to each client:

      (i)   The name, business and permanent address and nature of business of the client and of any other business entities on whose behalf lobbying was performed;

      (ii)   A statement of the amount of compensation received from each client;

      (iii)   The name of each city agency before which the registrant lobbied and a brief description of the legislation or administrative action involved;

   (c)   The total amount of expenditures, outside his own business entity, for lobbying in each of the following categories:

      (i)   Office expenses;

      (ii)   Public education, advertising and publications;

      (iii)   Compensation to others;

      (iv)   Personal sustenance, lodging and travel;

      (v)   Other expenses; provided, however, that each expenditure of $250.00 or more shall also be itemized by the date of the expenditure, the amount, purpose and beneficiary of the expenditure, the name, address and nature of business of the recipient, and the legislative or administrative action, if any, in connection with which said expenditure was made;

   (d)   An itemized list of every gift given to any official or employee of the city; and

   (e)   An itemized list of every political contribution made to any of the following persons: (1) any candidate for city office; (2) any elected official of the government of the city; and (3) any official or employee of the city seeking election to an office other than a city office.

   (f)   Upon receipt of the quarterly report required under subsection (a) of this section, the board of ethics shall, without delay, post such report on the on-line system required under subsection (m) of Section 2-156-380.

(Prior code § 26.2-25; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 7-30-97, p. 50892; Amend Coun. J. 5-17-00, p. 32667, § 1; Amend Coun. J. 7-28-11, p. 4941, § 8; Amend Coun. J. 2-13-13, p. 46730, § 1)

2-156-260 Inactive lobbyists.

   Registrants who received no compensation and made no expenditures during a three-month reporting period shall nevertheless file reports as required herein. Such reports shall state that no compensation was received and no expenditures were made during the reporting period.

(Prior code § 26.2-26; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 5-17-00, p. 32667, § 1; Amend Coun. J. 7-29-15, p. 3567, § 1)

2-156-270 Failure to file reports.

   If a registrant fails to file a report as required herein, the board of ethics shall, within 15 days of the due date, notify the registrant, in a manner prescribed by the board, of his failure to file by the required date. The registrant shall thereafter file his report within ten days of the issuance of the notice. Any registrant who fails to file within the ten days shall be subject to suspension of his lobbyist registration and the penalty or penalties, as applicable, provided in Article VII of this chapter. Failure to file within the ten days shall constitute a violation of this chapter.

   Any registrant who is required to file a report hereunder may effect one 30-day extension of time for filing the report by filing with the board of ethics, not less than ten days before the date on which the statement is due, a declaration of his intention to defer the filing of the report. The filing of such declaration shall suspend application of the penalty provisions contained herein for the duration of the extension. Failure to file by the extended date shall constitute a violation of this chapter and shall subject the registrant to suspension of his lobbyist registration and the penalty or penalties, as applicable, provided in Article VII of this chapter.

   The board of ethics shall not accept a lobbyist registration statement from any person who owes a fine pursuant to this section until the fine has been paid in full. The registration of any person who fails to file a timely report for three or more reporting periods may be suspended by the board for a one year period.

(Prior code § 26.2-27; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 7-30-97, p. 50892; Amend Coun. J. 5-17-00, p. 32667, § 1; Amend Coun. J. 10-7-09, p. 73199, § 5; Amend Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 2-13-13, p. 46730, § 1)

2-156-280 Termination of lobbying.

   A registrant who terminates the activities that require registration and filing under this article shall file with the board of ethics a termination notice which shall include a report of compensation and expenditures as provided in Section 2-156-250, covering the period of time to the date of termination of his activities as a lobbyist. Such notice and report shall be final and relieve such registrant of further reporting under this article unless and until he later undertakes activities requiring him to register again under this article.

(Prior code § 26.2-28; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 5-17-00, p. 32667, § 1)

2-156-290 Access to information.

   Registration statements, amendments to statements, reports of compensation and expenditures, and notices of termination shall be maintained and made available to the public by the board of ethics. By February 15th of each year, the board of ethics shall compile a list of registered lobbyists, which list shall be made available to the public.

(Prior code § 26.2-29; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 5-17-00, p. 32667, § 1)