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(A) The Clerk shall be clerk of the Council. He, or his deputy, shall attend all meetings of the Council and shall keep a permanent journal of its proceedings, in the English language.
(B) He shall be custodian of the city seal, and shall affix it to all documents and instruments requiring the seal, and shall attest the same. He shall also be custodian of all papers, documents, and records pertaining to the city, the custody of which is not otherwise provided by law. He shall give to the proper officials ample notice of the expiration or termination of their terms of office and of any official bonds, and of franchises, contracts, or agreements to which the city is a party.
(C) He shall keep a record of all ordinances, resolutions, and actions of the Council and shall keep the City Manager informed with respect thereto.
(D) He shall have power to administer all oaths required by law and the ordinances of the city.
(E) He shall certify all ordinances and resolutions enacted or passed by the Council and such certification shall be prima facie evidence of the due and proper action of the Council thereon.
(F) He shall perform such other duties in connection with his office as may be required of him by administrative order of the City Manager, with the approval of the Council, and by law and the ordinances or resolutions of the Council.
(A) The City Auditor shall be the general accountant of the city, shall keep books of account of the assets, receipts, and expenditures of the city, and shall keep the Council and the City Manager informed as to the city's financial affairs. He shall provide the accounting system of the city and each of its departments. Such system of accounts shall conform to any uniform system that may be required by law.
(B) He shall maintain an inventory of city-owned property, both real and personal.
(C) He shall balance all the books of account of the city at the end of each calendar month, and shall make reports thereon as required by the City Manager.
(D) He shall, at any time, upon direction of the City Manager or the Council, examine and audit all books of account kept by any official or department of the city. He shall examine and test-check all books of account of the Treasurer and the Municipal Court at least once each month.
(E) He shall perform such other duties as the Council, or the City Manager with the approval of the Council, shall direct.
(F) Until such time as the Council shall provide for an independent City Auditor, by ordinance adopted upon the recommendation therefor by the City Manager, the Clerk shall be and perform the duties of the City Auditor.
Editor's note:
The Municipal Court was abolished by M.C.L.A. § 600.9921
(A) The City Attorney shall be appointed by the Council and shall act as the legal advisor of and be responsible to the Council in all respects concerning the performance of his official duties. He shall advise the City Manager concerning legal problems affecting the city administration, and the Clerk, Treasurer, and Assessor concerning their statutory and Charter duties, when so requested, and shall file with the Clerk a copy of all written opinions given by him.
(B) He shall prosecute ordinance violations and shall represent the city in cases before courts and other tribunals.
(C) He shall prepare or review all ordinances, regulations, contracts, bonds, and such other instruments that may be required by this Charter or by the Council, and shall promptly give his opinion as to the legality thereof.
(D) He shall attend the meetings of the Council, if requested by the Mayor or the City Manager, or any two members of the City Council.
(E) He shall be the attorney for the several boards of the city.
(F) He shall perform such other duties as may be prescribed for him by this Charter or the Council.
(G) Upon the Attorney’s recommendation, or upon its own initiative, the Council may provide for an assistant to the City Attorney and may retain special legal counsel to handle any matter in which the city has an interest, or to assist the City Attorney in connection therewith.
(Res. 2009-15, adopted by City Council 7-13-2009; adopted by vote of electorate 11-3-2009)
(A) The Treasurer shall have the custody of all moneys of the city, the Clerk's bond if there be one, and all evidences of value belonging to or held in trust by the city.
(B) He shall keep and deposit all moneys or funds in such manner and only in such places as the Council may determine or as may be required by law or ordinance of the city.
(C) He shall have such power, duties, and prerogatives in regard to the collection and custody of state, county, school district, and city taxes and moneys as are conferred by law.
(D) He shall perform such other duties as may be prescribed by law or by the City Manager with the approval of the Council.
The Clerk and the Treasurer shall be entitled to at least one deputy, each, and shall appoint and remove their deputies, subject to the budget allowances therefor and the approval of the City Manager relative to appointments. Each deputy shall possess all the powers and authorities of his superior officer.
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