The permittee shall submit:
A. Annual reports. The permittee shall prepare and submit an annual report, using a tabular and/or graphic format, or other commonly used data base management program (e.g., LOTUS 1-2-3, Excel, etc.) as approved by the city, within sixty (60) days after the close of each calendar year. The report shall include, but is not limited to, the following information:
1. A summary of the previous year's (or, in the case of the initial report year, the initial year's) activities including, but not limited to, services begun or discontinued during the reporting year, and the number of customers serviced.
2. A revenue statement, setting forth quarterly compliance fees, and the basis for the calculation thereof, certified for accuracy under penalty of perjury under the laws of the state of California, by an officer of the permittee.
B. Monthly reports. Permittee shall prepare monthly reports, using a tabular and/or graphic format or other commonly used data base management program (e.g., LOTUS 1-2-3, Excel, etc.) as approved by the city, during the term of the permit. Monthly reports shall be submitted to the city on a quarterly basis, within twenty (20) days from the end of the quarter. At a minimum, the reports shall include:
1. Summaries of tonnage of recyclable material collected, by material, by route and by transferor, and disposition thereof.
2. Summaries of tonnages of non-recyclables and contaminants disposed, if any.
3. Average market prices for each recyclable material sold.
4. Summaries of the number of service complaints by route, including the date, nature of complaint, and how it was resolved.
C. Ad hoc reports. Permittee shall provide up to three (3) reports of varying detail and format, as specifically requested by the city, to meet unforeseeable information queries of the California Integrated Waste Management Board, Orange County Integrated Waste Management Task Force, or other public agencies.
D. Adverse information. Permittee shall provide the city two (2) copies of all reports, or other material adversely affecting the permit, submitted by permittee to the EPA, the California Integrated Waste Management Board or any other federal or state agency. Copies shall be submitted to the city simultaneously with permittee's filing of such matters with said agencies. Permittee's routine correspondence to said agencies need not be automatically submitted to the city, but shall be made available to the city upon written request.
1. Permittee shall submit to the city copies of all pleading, applications, notifications, communications and documents of any kind, submitted by the permittee to, as well as copies of all decisions, correspondence and actions by, any federal, state and local courts, regulatory agencies and other governmental bodies relating specifically to permittee's performance of services pursuant to the permit. Any confidential data exempt from public disclosure shall be retained in confidence by the city and its authorized agents and shall not be made available for public inspection.
2. Permittee shall submit to the city such other information or reports in such forms and at such times as the city may reasonably request or require.
3. All reports and records required under this or any other section shall be finished at the sole expense of the permittee.
4. A copy of each permittee's annual and other periodic public financial reports and those of its parent, subsidiary and affiliated corporations and other entities, as the City requests, shall be submitted to the city within thirty (30) days after receipt of a request.
E. Failure to report. The refusal, failure or neglect of the permittee to file any of the reports required, or the inclusion of any materially false or misleading statement or representation made knowingly by the permittee in such report shall be deemed a material default under the permit, and shall subject the permittee to all remedies, legal or equitable, which are available to the city under the permit or otherwise.
F. Notwithstanding the obligations imposed upon permittees by this § 8.28.340, it shall be the concurrent responsibility and obligation of the transferor to ensure that all data and reports required hereunder are timely prepared and submitted to the city.
(Ord. 990, passed 7-23-96)