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Sick leave shall be provided to each full-time non-bargaining employee in accordance with State law and this section.
(a) Sick Leave Accumulation.
(1) Each full-time non-bargaining employee shall be advanced five days of immediate sick leave credit which will be charged against the first four months of his or her accumulation of sick leave.
(2) Sick leave shall be accumulated at the rate of one and one-fourth days per month. For full-time non-bargaining members of the Fire Department employed on a twenty-four hour sift basis, one day equals a twelve-hour shift.
(3) The accumulation of sick leave is unlimited.
(4) Any full-time non-bargaining employee who has been employed with another public agency or political subdivision shall be credited with the unused balance of his or her accumulated sick leave from such public agency or subdivision.
(5) The previously accumulated sick leave of a full-time non-bargaining employee who has been separated from public service shall be placed to his or her credit upon his or her re- employment, provided that his or her employment takes place within ten years of the date on which the employee was last terminated from public service, unless the employee has elected to receive termination pay for such sick leave.
(b) Granting of Sick Leave.
(1) Each non-bargaining employee shall furnish a written and signed statement on forms prescribed by Council to justify the use of sick leave. Such form will be made available by the department head and shall be submitted to the department head when completed by the employee.
(2) Sick leave may be used due to personal illness, pregnancy, injury and exposure to contagious disease which could be communicated to others, and for absence due to illness, injury or death in the employee's immediate family. As used in this paragraph, “immediate family” means the father, mother, brother, sister, husband, wife, child, grandparent of the employee and/or his or her spouse, grandchild, step parent, step child, step brother, and step sister. It does not provide extended leave for chronic illness within the immediate family.
(3) If medical attention is required, or if the absence exceeds five consecutive days, a certificate stating the nature of the illness from a licensed physician may be required to justify the use of sick leave. The appointing authority or his or her designee in the employee's department may request such certificate.
(4) In the case of pregnancy and/or childbirth of the employee and/or spouse, the employee may utilize a maximum of five days without a certificate from a licensed obstetrician, gynecologist, midwife, obstetric or gynecological nurse practitioner. If the employee, spouse, or child develops medical complications associated with the pregnancy, childbirth, or recovery from said pregnancy, additional days of sick leave may be used upon the filing of a medical excuse signed by a licensed obstetrician, gynecologist, midwife, obstetric or gynecological nurse practitioner that details the nature of the illness, complications or incapacitation associated with said pregnancy and/or birth. Medical information provided by the employee will be consistent with state and federal laws concerning personal medical information.
(5) Full-time non-bargaining members of the Fire Department who are employed on a twenty-four hour shift basis shall be charged for sick leave at the rate of one day for absence from a twelve-hour work shift and shall be charged at the rate of two days for absence from a twenty-four hour work shift.
(c) Payment for Unused Sick Leave Upon Retirement.
(1) A full-time non-bargaining employee, at the time of acceptance for retirement by the Public Employees Retirement System, the Police Pension or the Fire Pension, if he or she has ten or more years of full-time service as an employee of the City, and if his or her retirement is within ninety days of his or her last day of service with the City, may elect to receive termination pay.
(2) Each full-time non-bargaining employee who qualifies shall receive fifty percent of his or her accumulated sick leave credit up to a maximum of 120 days. Payment shall be based on the daily rate of pay at the time of retirement and shall not exceed sixty days of accumulated unused sick leave.
(3) Each full-time non-bargaining unit employee in the Municipal Utilities Department who qualifies shall receive 50% of his or her accumulated sick leave credit up to a maximum of 120 days. Payment shall be based on his or her daily rate of pay at the time of retirement and shall not exceed 60 days of accumulated unused sick leave.
(4) Payment under this subsection shall eliminate all sick leave credit.
(5) No employee shall receive more than one such payment.
(6) If termination is because of death, such remaining accumulated sick leave pay shall be paid to the surviving spouse or dependent children in the order named or to the executor or administrator of the estate.
(7) A non-bargaining employee whose date of employment is prior to December 22, 1980, will not be governed by paragraph (c)(2) hereof. Such employee will receive all accumulated sick leave up to a maximum of 120 days.
(d) Employer Unused Sick Leave Buy Back.
(1) Any full-time non-bargaining employee may elect each year to have the employer buy back a maximum of one hundred and twenty hours of sick time for the current year. A written request must be completed by the employee to do so and be submitted to the employer no later than December 15 of the year of the actual conversion The employee shall specify in writing the number of sick days to be converted. The rate of conversion will be one day of pay at the employees’s regular rate for each two days of sick leave converted. The conversion will result in the employee having his sick leave account reduced by the number of sick leave days converted. Converted hours will not count as “hours worked’ in the week paid out for the purpose of calculating overtime, and the leave converted under this program is done on the last in, first out basis.
(2) The employee will receive the payout no later than the first pay day of the next year. No employee shall be permitted to convert any more leave than he would otherwise earn in a calendar year less any leave earned and used in the calendar year.
(Ord. 135-91. Passed 10-14-91; Ord. 242-04. Passed 11-8-04; Ord. 163-08. Passed 12-8-08; Ord. 129-2016. Passed 10-11-16; Ord. 108-2017. Passed 7-10-17.)