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220.01  MEETINGS.
   (a)   Regular Meetings. The regular meetings of Council shall be held at 7:30 p.m. on the second and fourth Mondays of each month, with the exceptions of the months of July and August, when Council shall meet on the second Monday of July and on the fourth Monday of August and the month of December, when Council shall meet on the second and third Mondays. As a further exception, when a day fixed for any regular meeting falls upon a day designated by law as a legal or national holiday or the day preceding a day designated by law as a legal or national holiday, such meeting shall be held at the same hour within the preceding or succeeding seven days, on a date to be selected by a majority vote of Council.  As a final exception, when a day fixed for any regular meeting falls upon a day observed by residents of the City as a holiday or the day preceding a day observed by residents of the City as a holiday, such meeting may be held at the same hour within the preceding or succeeding seven days on a date to be selected by a majority vote of Council.
(Ord. 61-02.  Passed 3-11-02.)
   (b)   Special Meetings. Special meetings of Council may be called in the following manner:
      (1)   By a majority vote of a quorum present at any regular or special meeting;
      (2)   By a call of the Clerk of Council, upon written request of either the Mayor or the President of Council; or
      (3)   By a call of the Clerk of Council, upon written request of three members of Council, as provided by Section 8B. of the City Charter.
However, if the call for a special meeting is under the authority of paragraph (b)(2) or (3) hereof, then twenty-four hours notice, in writing, of such special meeting shall be given to each member of Council and the Mayor by personal service or by leaving such written notice at their usual places of residence, except that such notice shall be held to have been waived by attendance at the special meeting.
(Ord. 61-02.  Passed 3-11-02.)
   (c)   Collective Committee Meetings.
      (1)   For purposes of the exchange of information, to review Council Committee items, and to formulate the regular meeting agenda, collective committee meetings will be held on the Monday prior to the regular Council meeting (if needed), in accordance with the collective committee meeting policy implemented on November 3, 1998.  All requests for legislation shall be presented at collective committee meetings.  Written notice of collective committee meetings shall be given by the Clerk of Council at least seventy-two  hours prior to the date and time of the collective committee meeting.
      (2)   A written record of the items covered and discussed at the collective committee meeting shall be kept by the Clerk of Council.
   (d)   Work Session Meetings.
      (1)   For purposes of providing detailed information on a topic of interest or importance to the residents of the City, members of Council or the Mayor may request a work session of Council.  Written notice of the same shall be given by the Clerk of Council at least seventy-two hours prior to the date and time of the work session.
      (2)   A written record of the items covered and discussed at the work session shall be kept by the Clerk of Council.
(Ord. 61-02.  Passed 3-11-02.)
   (e)   Executive Sessions.  Council, at the request of the Mayor or any member of Council, and upon an affirmative majority roll call vote of at least four members, may meet in executive session immediately before, during or immediately following any regular meeting, special meeting or work session meeting of Council, with or without any party or parties deemed necessary, for any purpose permitted by the laws of the State as were enacted and as are in full force and effect on the date this subsection becomes effective
   (f)   Quorum.
      (1)   A majority of Council members shall constitute a quorum to do business, but a lesser number may adjourn from day to day and may compel the attendance of absent members in the manner and under such penalties as may be prescribed by ordinance.
      (2)   No member of Council or ex-officio member thereof shall leave the Council Chamber or its immediate environs without the general consent of Council as provided in Section 220.20, subject to censure at its discretion. 
      (3)   When a quorum is not present, no member shall be required to remain in the Council Chambers longer than one-half hour after the appointed time set for the meeting. 
   (g)   Advance Notification of Time, Place and Agenda of Regular and Special Meetings
      (1)   Any person may be notified of the time and place of all regularly scheduled meetings, and the time, place and purpose of all special meetings, upon written request to the Clerk of Council, which written request shall include delivery to the Clerk of a self-addressed, stamped envelope, to be provided by the person so requesting for the purpose of mailing notices to such person, and a list of the said meetings for which such reasonable advance notification is being sought.
      (2)   The Clerk of Council shall post the agenda of all regularly scheduled meetings, and the time, place and purpose of all special meetings, not later than seventy-five hours immediately preceding such scheduled meetings, on a public bulletin board located at the City Hall, whereby any person may opt to determine such information as is contained in such posted agenda, in lieu of the means provided in paragraph (f)(1) hereof, during the normal business hours set for the City Hall.
      (3)   Additionally, any person may, upon request and payment of the fee set forth in Section 208.01(e)(5), obtain reasonable advance notification of all meetings at which any specific type of public business is to be discussed.
(Ord. 61-02.  Passed 3-11-02; Ord. 145-06.  Passed 12-18-06; Ord. 1-09.  Passed 1-12-09.)