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131.01 AUTHORITY AND DUTIES.
   (a)    The City Director of Finance shall be the head of and administer the City of Ashtabula Finance Division. The Director of Finance shall have general charge of the administration of the financial affairs of the City, and to that end shall have authority and shall be required to:
      (1)    Assist the City Manager in preparing and submitting the current income and expense estimates for the budget;
      (2)    Supervise and be responsible for the disbursement of all monies and control all expenditures so that appropriation and cash resources are not exceeded;
      (3)    Maintain a general accounting system for the City government; keep accounts for and exercise budgetary control over each office, department and agency; keep separate appropriate accounts, each of which shall show the amount of appropriation, the encumbrances thereon, the amounts expended therefrom, and the unencumbered balance therein; require reports of receipts and disbursements from each receiving and disbursing agency of the City government at such intervals as the Director of Finance may deem expedient and in such form as required by the Director;
      (4)    Submit to the City Manager and City Council, not less often than monthly, a statement of receipts and disbursements and account balances in sufficient detail to show the financial condition of the City;
      (5)    Prepare and deliver to City Council, as of the end of each fiscal year, a complete financial statement and report;
      (6)    Receive and record all taxes, fees and other revenues due the City;
      (7)    Have custody of all public funds belonging to or under control of the City or any office, department or agency of the City government and deposit said funds in such depositories as may be designated by resolution of the Council.
   (b)    The Director shall have the authority to appoint, promote, discipline, discharge or lay off such employees as are necessary to perform the duties of the office. The Director shall appoint and supervise the activities and personnel of the Income Tax Division, as well as the Human Resources and Payroll Administrator and any subordinate employees.
   (c)    The Director shall attend all regular City Council meetings and work sessions, Finance Committee meetings and such special meetings as City Council may direct. During the absence of the Clerk of Council at any meeting of Council, the Director shall perform the duties of the Clerk.
   (d)    The Director shall timely prepare and file such reports of the receipts, sources of receipts, expenditures, debt, accounting procedures, and other information related to the fiscal condition of the City as may be required by the law of the State of Ohio.
(Ord. 2014-47. Passed 4-7-14.)
131.02 BOND.
   The Director of Finance shall give a bond in the amount of one hundred thousand dollars ($100,000), with such sureties as may be approved by City Council, to secure the faithful performance of the Director’s duties. The City shall pay the premium for such bond.
(Ord. 2014-47. Passed 4-7-14.)
131.03 ANNUAL ASSESSMENTS.
   Annually, and within the time frame described by State law, the Director of Finance shall certify the taxes and rates assessed by the City Council against real and/or personal property in the City to the office of the County Auditor. A separate account shall be maintained for each fund for which assessments are made and the amount assessed or collected. The records of assessment and collection shall be a public record of the City.
(Ord. 2014-47. Passed 4-7-14.)
131.04 CUSTODIAN OF BONDS.
   (a)   The City Director of Finance shall have authority to execute bonds in conjunction with the President of Council. The Director shall thereupon take possession and custody of such bonds.
   (b)    The Director shall maintain possession and custody of all City bonds until the Director is in receipt of the price for which the bonds have been sold by direction of City Council, or until such bonds have been cancelled. Any evidence of debt of the City that has been paid shall be cancelled, but a permanent record of such debt and repayment shall be maintained by the Director.
(Ord. 2014-47. Passed 4-7-14.)
131.05 REFERENCES TO PREVIOUS OFFICES.
   Whenever either the term “Auditor” or Treasurer” is found in the Codified Ordinances of the City of Ashtabula, or in any ordinance enacted prior to the effective date of this Chapter, such term shall be deemed to read and mean “Director of Finance”.
(Ord. 2014-47. Passed 4-7-14.)
131.06 INTERNAL CONTROL POLICY.
   EDITOR’S NOTE: The “City of Ashtabula Internal Control Policy” attached to Ordinance 2014-161 as an Exhibit shall be, and the same is hereby, adopted.
 
131.07 PURCHASING CARD POLICY.
   EDITOR’S NOTE: The “City of Ashtabula Purchasing Card Policy” attached to Ordinance 2019-08 as an Exhibit shall be, and the same is hereby, adopted.
 
CITY OF ASHTABULA