1744.13 RECORD KEEPING REQUIREMENTS.

   (a)   Each group home shall keep a record at the licensed premises of the following information pertaining to each resident:

       (1)   Identifying information including name, social security number, date of birth and date of admission;

       (2)   The resident's last known address;

       (3)   The name of the person or agency which referred the resident to the facility if any;

       (4)   The name, telephone number and emergency number of each physician who has treated the resident during the last twelve months;

       (5)   A list of medications taken by the resident, including dosage;

       (6)   Written acknowledgment that the resident has received a copy of his or her rights as resident of the facility, signed by the resident;

       (7)   A record of all personal property and funds which the resident has entrusted to the owners and/or operators of the group home; upon admission, the operator shal inventory the resident's personal property subject to resident's written consent;

       (8)   A copy of the admission medical statement and information pertaining to specific health problems of the resident that may prove useful in a medical emergency, if any; such medical statement shall be updated at least annually and shall include documentation of being screened for tuberculosis as evidenced by a two-step Mantoux test, recorded in millimeters or chest x- ray within forty-eight hours of admission and a single Mantoux text annually. Unless the resident previously had a significant Mantoux text, then all significant Mantoux tests should be followed with a chest x-ray;

       (9)   The name, address and telephone number of a person identified by the resident who should be contacted in the event of an emergency;

      (10)   Any other pertinent health or emergency information which the resident requests the facility to keep; and

      (11)   The current admission agreement between the facility and the resident.

   (b)   Except where prohibited by law or court order, each resident shall have the right to inspect his or her records which are kept by the facility.

   (c)   The Group Home shall not disclose to any member of the public other than the Health Commissioner or his/her designee, or any governmental agency with a legal entitlement to such information, the name of any resident, or disclose the resident's records except upon express written consent of the resident, the resident's guardian, or upon receipt of a subpoena or other lawful court order.

   (d)   Each group home shall maintain records or a copy of the records on released residents for at least two years for review by the Health Commissioner or his/her designee.

   (e)   If a group home changes ownership, all records or a legible copy thereof shall remain in the facility.

   (f)   Each group home, upon permanently closing the facility, shall either provide the records to the resident upon his/her request or destroy and dispose of all records in a manner that ensures confidentiality of information relating to the resident.

   (g)   The record shall contain copies of all unusual incident reports, as found in Section 1744.14.

   (h)   Each group home shall maintain a permanent resident register in chronological order according to date of admission. Such register shall include, in addition to date of admission, the names of the residents, dates of birth, dates of discharge, destinations if known.

(Ord. 98-88. Passed 3-4-98.)