RULE I. ADMINISTRATION.
Section 1.    SOURCE OF AUTHORITY AND ORGANIZATION.
The authority granted to the Westlake Civil Service Commission is conferred upon it by the Westlake City Charter and the Constitution of the State of Ohio.
The Civil Service Commission shall be composed and organized as specified by Article IV, Section 1 and 12 of the Charter of the City of Westlake, Ohio.
Section 2.    MEETINGS AND DESIGNATION OF OFFICERS.
The Civil Service Commission shall meet as often as necessary to properly discharge its duties and powers as required under the Westlake City Charter, the Ohio Constitution of the State of Ohio and Ohio Revised Code.
At least one annual meeting of the Civil Service Commission shall be held at City Hall on the second Tuesday of January. At the annual meeting, the Commission shall designate one of its members to act as Chairman for the ensuing year.
Upon the request of any member of the Commission, the Chairman, or in his absence another member of the Commission, shall call a meeting of the Commission.
At any meeting, two members of the Commission shall constitute a quorum and it shall require the affirmative vote of at least two members to adopt any action. In the absence of the Chairman at any meeting, the remaining members shall designate a temporary Chairman.
Unless otherwise determined by the Commission, the order of business and proceedings at all meetings of the Commission shall be governed by Robert's Rules of Order.
Section 3.    NOTICE OF AMENDMENTS.
The Civil Service Commission shall not amend, repeal or adopt any new rule at the same meeting at which it is proposed. No final action to amend, repeal or supplement rules shall be taken in less than seven (7) days after its proposal at a regular scheduled or special meeting of the Commission and until after a public hearing, of which the Commission shall give notice by issuing an official bulletin to be posted in the City Building at least five days before the hearing in the office of the Commission. Amendments to the rules shall be furnished to any citizen upon request.
Section 4.    CHAIRMAN.
The Commissioner who acts as Chairman shall call such meetings of the Commission as are necessary to transact the business and affairs of the Commission and preside at meetings of the Commission.
Section 5.    COMMISSION CLERK.
A suitable person shall be appointed by the Civil Service Commission to act as the Commission Clerk. Such person shall serve at the will of the Commission, need not be a member of the Commission, may hold other municipal office or appointment, and shall receive remuneration as the City Council may determine and fix. The duties of the Commission Clerk shall be to take minutes of all meetings, prepare correspondence, and perform such other services as may be required by the Commission.
Section 6.    INTER-OFFICE COMMUNICATIONS.
Transmitting of information between the Civil Service Commission, appointing authority and legislative and clerical functions of the City shall be formal communications. Requests for eligibles, etc., shall be by specific correspondence and the copies of City ordinances pertaining to the operations of the Commission shall be forwarded by the Clerk of Council to the Commission for its action.