RULE IV. OFFICIAL RECORDS.
Section 1.    MINUTES.
Under the direction of the Commission, the Clerk of the Civil Service Commission shall keep a minute record of such official actions of the Commission as are required under the law or under the rules of the Commission including the following:
    (a)    All classified employees, including probationary, provisional and reinstatements.
    (b)    Temporary promotions and assignments of employees to work other than that embraced by their classification.
   (c)    Appeals from dismissal, demotion or suspension.
   (d)    The list of eligible candidates for classified appointments together with the record of replacement and removals thereto.
   (e)    Changes in the promotion classification of individual employees.
    (f)    Examination schedules.
    (g)    List of special examiners.
    (h)    Transfers from one department to another.
    (i)    A record of provisional appointments.
   (j)   Annual reports.
    (k)    Minutes of meetings.
Section 2.    CLASSIFIED EMPLOYEE LIST.
On behalf of the Civil Service Commission, the Commission Clerk shall maintain a list showing the full name, title and rate of pay of all employees in the classified service.
No payroll or account for payment of wages or salary to any person in the classified service shall be certified or approved for payment by the Commission if such name has not been placed on the classified employee list in accordance with the provisions of this Section.
Section 3.    EXAMINATION PAPERS.
The examination papers of those who have qualified shall be preserved until the expiration of the eligible list on which their names appear, but the examination papers of those who have failed to qualify may be destroyed after sixty days from the announcement of the outcome of the examination.
Section 4.    JOB DESCRIPTIONS.
Job descriptions shall be kept of all civil service positions and shall include position classification, title, minimum qualifications, responsibilities, duties and references to the official classified employee list.