In addition, and to the extent not in conflict with State law, the powers and duties of the City Clerk are as follows:
1. Prepare and publish a condensed statement of Council proceedings to include the total expenditure from each City fund. The statement shall further include a list of all claims allowed, a summary of all receipts, and the gross amount of the claims.
2. Record each measure taken by the Council, stating, where applicable, whether the Mayor signed, vetoed, or took no action on the measure and what action the Council made upon the Mayor’s veto.
3. Cause to be published all ordinances and amendments enacted by the City. All such measures, except motions, shall be authenticated with the Clerk’s signature, certifying the time and place of publication when required.
4. Maintain copies of all effective City ordinances and codes for public use.
5. Publish notice of public hearings, elections and other official actions as required by State law and this Code of Ordinances.
6. Certify all measures establishing any zoning district, building lines, or fire limits, and a plat showing each district, lines or limits to the recorder of the County containing the affected parts of the City.
7. Following Council adoption of the budget, certify the necessary tax levy for the following year to the County Auditor and the County Board of Supervisors.
8. Prepare the annual public report, publish it, and send a certified copy to the State Auditor and other State officers as required by law.
9. Maintain all City records as required by law.
10. Have custody and be responsible for the safekeeping of all writings or documents in which the City is a party in interest unless otherwise specifically directed by law or ordinance.
11. Furnish upon request to any municipal officer a copy of any record, paper or public document under the City Clerk’s control when it may be necessary to such officer in the discharge of the officer’s duty. The City Clerk shall furnish a copy to any citizen when requested upon payment of the fee set by Council resolution.
12. The City Clerk shall, under the direction of the Mayor or other authorized officer, affix the seal of the corporation to those public documents or instruments, which by ordinance are required to be attested, by the affixing of the seal.
13. Provide for and preserve a correct record of the proceedings of meetings of all committees, boards and commissions of the City.
14. Keep and file all communications and petitions directed to the City Council or to the City generally. The City Clerk shall endorse thereon the action of the City Council taken upon matters considered in such communications and petitions.
15. Issue all licenses and permits approved by the Council, and keep a record of licenses and permits issued, which shall show date of issuance, license or permit number, official receipt number, name of person to whom issued, term of license or permit, and purpose for which issued.
16. Inform all persons appointed by the Mayor or City Council to offices in the municipal government of their position and the time at which they shall assume the duties of their office.
17. Compile and preserve a complete record of every City election, regular or special, and perform duties required by law or ordinance of the City Clerk in regard to elections.
18. Post an agenda of all Council meetings as required by law and list on the agenda all items requested by the Mayor or any Council Member.
19. The City Clerk shall exercise such other duties and responsibilities as shall be directed by the City Council and the Mayor.