1-5-2: SURETY BONDS:

All city officers and employees shall be covered by a surety bond running to the city. (1970 Code, § 2-6)

ARTICLE A. CITY CLERK

SECTION:

1-5A-1: Appointment, Qualification And Term

1-5A-2: Deputy City Clerk

1-5A-3: Duties And Responsibilities

1-5A-4: Reports

1-5A-5: Fees Of Office

1-5A-1: APPOINTMENT, QUALIFICATION AND TERM:

The city clerk shall be appointed by the city council. Said appointment shall be in accordance with all city policies and procedures regarding recruitment, selection, and appointment of employees. The city clerk shall serve as an at-will employee, and unless the city clerk resigns or is terminated by the city council, shall continue to serve in the position. Within ten (10) days from such appointment, the city clerk shall qualify as provided by state law and city code. (Ord. 5641, 5-2-2022)

1-5A-2: DEPUTY CITY CLERK:

The city clerk may, with the approval of the city council, appoint a deputy city clerk who shall perform the duties of the city clerk during the absence or disability of the city clerk. Said appointment shall be in accordance with all city policies and procedures regarding recruitment, selection, and appointment of employees. The deputy city clerk shall serve as an at-will employee, and unless the deputy clerk resigns or is terminated by the city clerk, shall continue to serve in the position. (Ord. 5641, 5-2-2022)

1-5A-3: DUTIES AND RESPONSIBILITIES:

The city clerk shall perform the following duties:

   A.   General Duties:

      1.   Coordinate the preparation of council meeting agendas, attend meetings of the city council, and take minutes of said meetings; and

      2.   Write resolutions, ordinances, and amendments and publish hearing notices; and

      3.   Issue notices of regular and special elections required to be given by law or in pursuance of any provision of this code, or other city ordinance or resolution of the city council, issue all notices of special meetings of the city council when called, as provided by law; and

      4.   Notify committees of business referred to them by the city council; and

      5.   Maintain and safeguard records of the city and keep records in the manner and duration required by law; and

      6.   Administer the city liability insurance program, procure liability insurance for the city, and set liability limits and requirements as may be advisable and necessary to prevent unnecessary risk to the city; and

      7.    Direct, coordinate, and oversee the work of the employees of the city clerk’s office; and

      8.   Perform such other duties as may be required by the laws of the state, this code, other city ordinances or resolutions, or as may be directed by the mayor and city council.

   B.   Certification of Assessments: Certify to the county auditor, as provided by law, all assessments and taxes of every kind and nature levied by the city council which are required to be so certified.

   C.   Records:

      1.   Deeds and Contracts: Keep copies of all deeds and contracts executed by or in favor of the city, and shall properly index them.

      2.   Licenses, Permits, Policies, and Petitions: Keep all licenses and permits granted by the city clerk’s office for a period in accordance with state law, this code, or city policy, noting the date when issued, the person to whom issued, and the date of expiration of the license or permit. Keep on file a copy of all policies adopted by the city council. File and preserve in the city clerk’s office all petitions, remonstrances, and other papers presented to the city council by the public at a public meeting.

   D.   Purchases: Procure materials for the city council to use during council meetings and materials, products, and supplies necessary to facilitate the operation of the city clerk’s office. (Ord. 5641, 5-2-2022)

1-5A-4: REPORTS:

The city clerk shall report upon any of the matters connected with the office of the city clerk whenever called upon by the city council to do so; keep all returns of assessments, and the election and appointment of city officers, and shall as soon as practicable after each meeting of the city council, prepare minutes of the business transacted and a correct copy of all resolutions and ordinances adopted, and deliver ordinances to the official newspaper for publication, and shall not allow any papers or documents to be taken from the office of the city clerk without the consent of the city council. (Ord. 5641, 5-2-2022)

1-5A-5: FEES OF OFFICE:

For attested certificates and transcripts other than those ordered by the city council, the city clerk shall charge the same fees as are allowed to county officers for like services; and shall keep a record of such fees and turn the same into the general fund. (Ord. 5641, 5-2-2022)

ARTICLE B. CITY TREASURER

SECTION:

1-5B-1: Appointment; Qualifications

1-5B-2: Duties And Responsibilities

1-5B-1: APPOINTMENT; QUALIFICATIONS:

For the term commencing January 1, 1956, and for all terms subsequent thereto, the mayor shall appoint the city treasurer, and the appointment shall be subject to approval by the city council. Before entering upon the discharge of his duties, the city treasurer shall qualify as provided by law and file in the office of the city clerk a bond in the sum of ten thousand dollars ($10,000.00), with sureties to be approved by the city council. The city council may, by resolution at any time it is deemed necessary, increase or decrease the amount of the city treasurer's bond in such sum as it may specify in the resolution. (Rev. Ord. 1207, Comp. 1941, p. T-9)