Section
31.01 Regular business hours for county offices
31.02 Membership in state-wide associations
31.03 Mileage reimbursement for county employees
31.04 Per diem rates for meals and lodging for county employees
31.05 Money for travel and entertainment in certain circumstances
31.06 Public Employees Retirement Fund
31.07 Medical Insurance for Retired County Employees
31.08 Purchasing policy for the procurement of equipment, goods, materials and services
31.09 Employee Handbook amendments
31.10 Disclosure of contracts with relatives
31.11 Nepotism prohibited
31.12 Cell phone usage
31.13 Conflict of interest policy and minimum threshold
31.14 Use of county vehicles and fringe benefit policy
31.15 Photo identification policy
31.99 Penalty
(A) Establishment of regular business hours.
(1) Each county office maintained for the transaction of business with the public or with other county offices shall be kept open for the transaction of such business at least each week, Monday through Friday, inclusive, between the hours of 8:00 a.m. and 4:00 p.m., prevailing local time.
(2) The Board of Commissioners shall annually establish a schedule of holidays during which each county office may be closed.
(3) Those offices with only one full time, regular employee or no employees in addition to the elected office holder may be closed during a lunch break not exceeding 12:00 noon until 1:00 p.m. of each day providing notice of such closing is posted in a conspicuous place near the public entrance to said office.
(4) It shall be the duty of the elected office holder in elected offices and the appointed superior in appointed offices to ensure compliance with this section.
(B) County offices excluded from this section.
(1) The County Circuit Court; The County Superior Court; the County Prosecuting Attorney and those offices funded through the budgets of those respective offices; the County Department of Public Welfare; the County Emergency Medical Service; the County Sheriff's office; the County Landfill; the County Highway Department; and the County Agriculture Stabilization Conservation Service are excluded from the provisions of this section.
(2) Commissioners may by resolution exempt other offices from the terms of this section or establish different hours of operation in accordance with the individual needs of those respective offices.
(C) Injunction proceedings.
(1) The Board of Commissioners may institute a suit for injunction in the circuit or superior courts of the county to restrain an individual from violating the provisions of this section.
(2) In the event the Board of Commissioners is successful in its suit for injunction herein, the defendant shall bear the costs of the action.
(BC Ord. CO-1982-1, passed 10-15-82; Am. BC Ord. 2009-01, passed 1-1-09; Am. BC Ord. 2009-30, passed 12-28-09) Penalty, see § 31.99
(A) The County Auditor, County Assessor, County Treasurer, County Recorder, County Circuit and Superior Courts Clerk, County Surveyor, County Council, Board of Commissioners, County Area Planning Commission members and employees, the Director and employees of the County Department of Public Welfare and the County Prosecuting Attorney and his employees are authorized to join state-wide associations of like elected officials and public servants.
(B) Said office holders and public servants are hereby authorized to submit claims to the county for the payment of all dues and assessments to offset the costs of operation of said association upon a proper appropriation of funds for the payment of the same in the respective budgets.
(BC Ord. 1985-7, passed 2-4-85)
County employees who have been authorized to use their personal vehicles for county business shall be reimbursed at a rate of $0.49 per mile.
(CC Ord. 1988-1, passed 2-11-88; CC Ord. 2001-04, passed 9-6-01; CC Ord. 2004-02, passed 2-5-04; CC Ord. 2005-01, passed 11-3-05; CC Ord. 2008-04, passed 9-4-08; CC Ord. 2022-02, passed 8-4-22)
(A) APPROVED COUNTY BUSINESS. Shall mean mandatory trainings, continuing education conferences, employment related trips, immunization clinics, or other employment related activities that are attended by a Warrick County office holder, department head, or employee that the office holder or department head, in his or her discretion, would deem appropriate and necessary for the conduct of his or her business or the business of his or her office.
(B) Lodging reimbursements.
(1) Warrick County shall reimburse any Warrick County employee for expenses incurred in overnight accommodations while on approved county business not to exceed $175 per night per employee upon written reimbursement request supported by receipt. Actual overnight expenses in excess of $175 per night per employee may be approved under the following conditions:
(a) At least seven days prior to the first overnight accommodation for the approved county business, the employee submits to the Warrick County Auditor no less than three quotes for lodging accommodations which are in the vicinity of the approved county business for which the employee is needing lodging accommodations;
(b) The three or more lodging quotes submitted under division (B)(1)(a) are for costs that exceed $175;
(c) The employee submits to the Warrick County Auditor a statement explaining the reason(s) why no reasonable lodging accommodations are available at a rate of $175 or less; and
(4) The employee’s statement submitted pursuant to division (B)(1)(c) includes a written approval of said expenses totaling over $175 per night from his or her supervising office holder or department head.
(2) Employees shall reserve and pay for overnight lodging accommodations for approved county business using a personal credit card or a county issued credit card, and shall submit a copy of Warrick County’s tax exemption certificate at the time of checking in. Alternatively, an employee may pay the lodging expenses using a pre-approved, Warrick County-issued check if requested by submitting an appropriate written request to the Warrick County Auditor at least seven days in advance of the approved county business. An employee’s request for lodging reimbursements shall not include any payment of taxes under this section.
(C) Meal reimbursements, generally. When a Warrick County employee is participating in approved county business that does not involve or require overnight accommodations but rather takes place over a period of time that includes the employee’s lunch break, then in that event the office holder or department head may provide lunch for said employee at a cost not to exceed the sum of $10 per day per employee. A Warrick County office holder or department head may request a meal reimbursement under this division (C) in advance by submitting an appropriate written request to the Warrick County Auditor at least seven days in advance of the approved county business.
(D) Meal reimbursements for overnight trips.
(1) When a Warrick County employee is on approved county business with approved overnight accommodations said employee shall be reimbursed for meal costs in a total amount of $50 per diem per employee. For purposes of this chapter, PER DIEM is measured as beginning at 12:00 a.m. and ending at 11:59 p.m. A Warrick County employee may request a per diem meal reimbursement under this division (D) in advance by submitting an appropriate written request to the Warrick County Auditor at least seven days in advance of the approved county business.
(2) If a Warrick County employee is traveling for approved county business in any location outside Warrick County said employee shall be reimbursed for meal costs actually incurred, that are not otherwise reimbursable according to the per diem reimbursements of this division (D), in an amount not to exceed $20 per day upon written reimbursement request supported by receipt.
(CC Ord. 1989-7, passed 11-7-89; Am. BC Ord. 2009-27, passed 11-23-09; Am. BC Ord. 2011-06, passed 2-14-11; Am. BC Ord. 2017-04, passed 4-24-17; Am. BC Ord. 2018-31, passed 11-26-18; Am. BC Ord. 2019-14, passed 6-10-19; Am. BC 2020-20, passed 9-28-20)
(A) Upon prior express approval of the Board of Commissioners, employees of the county may incur expenses for transportation, meals and lodging of individuals who are not county employees for purposes as set forth hereinabove or related purposes.
(B) In order to obtain approval of the Board of Commissioners, said employee requesting authority to incur such expenditures shall first present said request to the Board of Commissioners in open meeting, either regular or special called meeting, for review and determination.
(BC Ord. 1989-21, passed 11-6-89)
(A) The County Council elects to become a participant in the Public Employees Retirement Fund as established by I.C. 5-10.3-1 et seq.
(B) The County Council agrees to make the required contributions under the Public Employees Retirement Fund Act, I.C. 5-10.1-1-1 et seq.
(C) The following are declared to be covered by the Fund: elected officials, all salaried and full time hourly employees.
(D) None of the classifications or positions specified in division (C) above are compensated on a fee basis or of an emergency nature, or in a part-time category.
(CC Res. passed 6-10-75)
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