(A) (1) The following officers and employees of the city are hereby designated FOIA officers, and alternate FOIA officers of the city pursuant to 5 ILCS 140/3.5(a):
(a) City Clerk, primary FOIA officer;
(b) City Treasurer, first alternate FOIA officer; and
(c) Deputy City Clerk, second alternate FOIA officer.
(2) If the primary FOIA officer is absent from the city, or otherwise unable to perform the duties of FOIA officer, then the first alternate FOIA officer shall act as the FOIA officer. If both the primary FOIA officer and the first alternate FOIA officer are absent from the city, or are otherwise unable to perform the duties of the FOIA officer, then the second alternate FOIA officer shall act as the FOIA officer.
(B) All FOIA officers designated in division (A) above must complete the training offered by the Illinois Open Meetings Act, as required in 5 ILCS 120/1.05(a).
(C) The primary FOIA officer is authorized to develop and use the following in order to implement the FOIA for the city:
(1) Forms to utilize the FOIA: among the forms that the primary FOIA officer may establish include, but are not limited to, the following:
(a) Checklist;
(b) Request form;
(c) Notice of incomplete form;
(d) Supplemental information form;
(e) Notice of approval;
(f) Acknowledgment of inspection;
(g) Notice of extension of time;
(h) Request of extension of time;
(i) Extension agreement;
(j) Notice for meeting;
(k) Acknowledgment of narrowed request;
(l) General notice of denial/partial denial of request;
(m) Notice intent to deny; and
(n) Notice of denial/partial denial of request.
(2) Establish fees for copying and certification of FOIA request.
(D) In carrying out the provisions of division (C) above, the primary FOIA officer shall comply with the FOIA (5 ILCS 140/1 et seq.).
(Ord. 10-01, passed 1-20-2010)