Sec. 5-1; Definitions.
The following definitions apply to Youth Programs Standards of Care:
" Department: The Tyler Parks and Recreation Department.
" Parent(s)/Legal Guardian. One or both parents or other adult guardians with legal custody and authority to enroll a child or children in a Youth Program.
" Participant: A youth whose parent/legal guardian has completed required registration procedures and who is eligible for the Youth Program.
" Recreation Specialist: A full-time, professional employee of the Department not less than 21 years of age with a minimum two years of experience planning and implementing youth recreational activities.
" Recreation Center Supervisor: The full-time department employee or his/her designated representative, who is responsible for the supervision of a recreation center including personnel, programs, space allocation and overseeing the overall management, administration and implementation of Youth Programs.
" Recreation Manager: The full-time Department employee or his/her designated representative, who is responsible for the supervision of the City's recreation facilities, programs and personnel.
" Recreation staff: Those individuals who are under contract, volunteer, or hired and employed by the City and assigned responsibilities for administration, managing, and or implementing some portion of the Youth program.
" Site: Glass Recreation Center located at 501 West 32nd Street, is a primary location for Youth Programs. "Site" also includes any other location within the City of Tyler where a youth recreational activity is being offered.
" Youth: A young person under the age of seventeen (17).
" Youth Program: A City sponsored event, activity, class, day or specific subject matter camp for youth, and/or an after-school youth recreation program.
" Youth Program Manual: The notebook of policies, procedures, required forms, and organizational and programming information relevant to Youth Programs, which is fully incorporated herein and made a part of this Code. A copy of the Youth Program Manual is available for review at the City's Parks Administration Office and may be accessed at the City of Tyler website.
" Department: The Tyler Parks and Recreation Department.
" Parent(s)/Legal Guardian. One or both parents or other adult guardians with legal custody and authority to enroll a child or children in a Youth Program.
" Participant: A youth whose parent/legal guardian has completed required registration procedures and who is eligible for the Youth Program.
" Recreation Specialist: A full-time, professional employee of the Department not less than 21 years of age with a minimum two years of experience planning and implementing youth recreational activities.
" Recreation Center Supervisor: The full-time department employee or his/her designated representative, who is responsible for the supervision of a recreation center including personnel, programs, space allocation and overseeing the overall management, administration and implementation of Youth Programs.
" Recreation Manager: The full-time Department employee or his/her designated representative, who is responsible for the supervision of the City's recreation facilities, programs and personnel.
" Recreation staff: Those individuals who are under contract, volunteer, or hired and employed by the City and assigned responsibilities for administration, managing, and or implementing some portion of the Youth program.
" Site: Glass Recreation Center located at 501 West 32nd Street, is a primary location for Youth Programs. "Site" also includes any other location within the City of Tyler where a youth recreational activity is being offered.
" Youth: A young person under the age of seventeen (17).
" Youth Program: A City sponsored event, activity, class, day or specific subject matter camp for youth, and/or an after-school youth recreation program.
" Youth Program Manual: The notebook of policies, procedures, required forms, and organizational and programming information relevant to Youth Programs, which is fully incorporated herein and made a part of this Code. A copy of the Youth Program Manual is available for review at the City's Parks Administration Office and may be accessed at the City of Tyler website.
Sec. 5-2; Standard of Care.
a. Staff-Participant ratio.
1. The standard of ratio of participants to staff/counselors will be no more than twenty five (25) to one. In the event a recreation staff is unable to report to a site, a replacement will be assigned; and
2. Each participant shall have a Recreation staff member who is responsible for him or her and who is aware of the Participants behaviors, interests and special problems as identified by the participant's parent or legal guardian during the registration process.
1. The standard of ratio of participants to staff/counselors will be no more than twenty five (25) to one. In the event a recreation staff is unable to report to a site, a replacement will be assigned; and
2. Each participant shall have a Recreation staff member who is responsible for him or her and who is aware of the Participants behaviors, interests and special problems as identified by the participant's parent or legal guardian during the registration process.
b. Discipline.
1. All Recreation staff will implement the Code of Conduct adopted in 2011, and as amended, through the Parks and Recreation Department as well as be consistent in the manner based by the behavior or infraction in the best interests of Participants.
2. There will be no cruel or overly severe, or physical punishment or treatment;
3. All Recreation Staff may use brief, supervised separations from the group if deemed necessary;
4. As necessary, Recreation staff will initiate discipline reports to the parent(s) or legal guardian(s) of participants. Parents/legal guardians are asked to sign discipline reports to indicate they have been advised of specific problems or incidents;
5. A sufficient number and /or severe nature of discipline reports as detailed in the Youth Program Manual may result in Participant being suspended from the Youth Program; and
6. In instances where there is a danger to participants or staff, the offending participant will be removed from the site immediately with supervision.
1. All Recreation staff will implement the Code of Conduct adopted in 2011, and as amended, through the Parks and Recreation Department as well as be consistent in the manner based by the behavior or infraction in the best interests of Participants.
2. There will be no cruel or overly severe, or physical punishment or treatment;
3. All Recreation Staff may use brief, supervised separations from the group if deemed necessary;
4. As necessary, Recreation staff will initiate discipline reports to the parent(s) or legal guardian(s) of participants. Parents/legal guardians are asked to sign discipline reports to indicate they have been advised of specific problems or incidents;
5. A sufficient number and /or severe nature of discipline reports as detailed in the Youth Program Manual may result in Participant being suspended from the Youth Program; and
6. In instances where there is a danger to participants or staff, the offending participant will be removed from the site immediately with supervision.
c. Programming.
1. Recreation staff will attempt to provide a wide range of activities for groups according to the participants' ages and abilities to participants' health, safety, and over all well-being. The activities will be flexible and adaptable to youth participants to help promote emotional, social and mental growth.
2. Recreation staff will attempt to provide Youth Programs that include:
1. Active and inactive activities.
2. Opportunity for youth to learn and grow through educational programming.
3. Outdoor activities where weather permits.
4. Community Service projects.
3. Recreation staff will be supportive, attentive and considerate of the safety of each youth participant in the program.
4. Recreation Staff must have a first aid kit on site or when going outdoors and be First Aid and CPR trained.
1. Recreation staff will attempt to provide a wide range of activities for groups according to the participants' ages and abilities to participants' health, safety, and over all well-being. The activities will be flexible and adaptable to youth participants to help promote emotional, social and mental growth.
2. Recreation staff will attempt to provide Youth Programs that include:
1. Active and inactive activities.
2. Opportunity for youth to learn and grow through educational programming.
3. Outdoor activities where weather permits.
4. Community Service projects.
3. Recreation staff will be supportive, attentive and considerate of the safety of each youth participant in the program.
4. Recreation Staff must have a first aid kit on site or when going outdoors and be First Aid and CPR trained.
d. Communication.
1. The site will have a telephone available to allow the site to be contacted by department personnel and the site will have access to a telephone for use in contacting the City or making emergency calls; and
2. The Recreation Specialist will post the following telephone numbers adjacent to a telephone accessible to all Recreation Staff at the site. These numbers are available in the Manual as well:
i. City ambulance or emergency medical services;
ii. Recreation Center Supervisor;
iii. City Police Department;
iv. City Fire Department;
v. City Hall;
vi. City Parks and Recreation Department;
vii. Numbers at which parents/legal guardians may be reached; and
viii. The telephone number for the site itself.
1. The site will have a telephone available to allow the site to be contacted by department personnel and the site will have access to a telephone for use in contacting the City or making emergency calls; and
2. The Recreation Specialist will post the following telephone numbers adjacent to a telephone accessible to all Recreation Staff at the site. These numbers are available in the Manual as well:
i. City ambulance or emergency medical services;
ii. Recreation Center Supervisor;
iii. City Police Department;
iv. City Fire Department;
v. City Hall;
vi. City Parks and Recreation Department;
vii. Numbers at which parents/legal guardians may be reached; and
viii. The telephone number for the site itself.
e. Safety.
1. Recreation Staff will inspect the Site daily for any problem areas of sanitation and safety that might affect the health and safety of the youth participants.
2. Buildings, grounds and equipment will be well maintained and inspected for maintenance problems, cleaned and maintained to protect the health and safety of the participants.
3. Recreation Staff must have a first aid kit and guide to first aid and emergency care readily available at the site, and for any outside activities.
4. Safety is the first concern shown in implementing a day to day after school program.
1. Recreation Staff will inspect the Site daily for any problem areas of sanitation and safety that might affect the health and safety of the youth participants.
2. Buildings, grounds and equipment will be well maintained and inspected for maintenance problems, cleaned and maintained to protect the health and safety of the participants.
3. Recreation Staff must have a first aid kit and guide to first aid and emergency care readily available at the site, and for any outside activities.
4. Safety is the first concern shown in implementing a day to day after school program.
f. Fire.
1. In case of fire, danger of fire, explosion, or other emergency, the first priority of Youth Program employees is to evacuate the participants to a designated safe area;
2. Each Youth Program site will have an annual fire inspection by the City's Fire Department, and the resulting report will detail any safety concerns observed. The report will be forwarded to the Recreation Manager who will review and establish deadlines and criteria for compliance. The Site must have at least one fire extinguisher approved by the fire marshal readily available to all Youth Program employees. The fire extinguisher is to be inspected by Youth Program staff once a quarter. All employees will be trained on proper use of fire extinguisher.
3. Fire drills will be initiated at the site once a month, until program is completed.
1. In case of fire, danger of fire, explosion, or other emergency, the first priority of Youth Program employees is to evacuate the participants to a designated safe area;
2. Each Youth Program site will have an annual fire inspection by the City's Fire Department, and the resulting report will detail any safety concerns observed. The report will be forwarded to the Recreation Manager who will review and establish deadlines and criteria for compliance. The Site must have at least one fire extinguisher approved by the fire marshal readily available to all Youth Program employees. The fire extinguisher is to be inspected by Youth Program staff once a quarter. All employees will be trained on proper use of fire extinguisher.
3. Fire drills will be initiated at the site once a month, until program is completed.
g. Illness and Injury.
1. A participant who is considered to be a health or safety concern to other participants or employees will not be admitted to the Youth Program;
2. Illnesses and injuries will be handled in a manner to protect the health and welfare of all participants and employees.
3. Recreation Staff will follow the plans stated in the Youth Program Manual for providing emergency care for injured participants with symptoms of an acute illness or injury.
4. Recreation Staff will follow the recommendation of the Northeast Texas Public Health District, the Smith County Health Authority, and/or the Texas Department of State Health Services concerning the admission or re-admission of any participant after a communicable disease.
1. A participant who is considered to be a health or safety concern to other participants or employees will not be admitted to the Youth Program;
2. Illnesses and injuries will be handled in a manner to protect the health and welfare of all participants and employees.
3. Recreation Staff will follow the plans stated in the Youth Program Manual for providing emergency care for injured participants with symptoms of an acute illness or injury.
4. Recreation Staff will follow the recommendation of the Northeast Texas Public Health District, the Smith County Health Authority, and/or the Texas Department of State Health Services concerning the admission or re-admission of any participant after a communicable disease.
h. Toilet Facilities.
1. The site will have accessible toilets located and equipped for participants to use independently. With parent/legal guardian consent or at their request, Recreation staff can supervise as needed.
2. An appropriate and adequate number of toilets and sinks will be available for use.
1. The site will have accessible toilets located and equipped for participants to use independently. With parent/legal guardian consent or at their request, Recreation staff can supervise as needed.
2. An appropriate and adequate number of toilets and sinks will be available for use.
i. Sanitation.
1. The site must have adequate light, ventilation, air conditioner and heat;
2. The Youth Program must have an adequate supply of safe drinking water and ensure that it will be supplied to the participant in a sanitary and safe manner; and
3. Recreation staff must properly dispose of garbage and trash from the program area daily.
4. Recreation staff must also make sure all rooms and areas used are safe and clean from trash and debris as needed.
1. The site must have adequate light, ventilation, air conditioner and heat;
2. The Youth Program must have an adequate supply of safe drinking water and ensure that it will be supplied to the participant in a sanitary and safe manner; and
3. Recreation staff must properly dispose of garbage and trash from the program area daily.
4. Recreation staff must also make sure all rooms and areas used are safe and clean from trash and debris as needed.
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