Section
33.01 Title
33.02 Fiscal year
33.03 Chief Administrative Officer and Fiscal Officer
33.04 Budget policy statement
33.05 Budget estimates required
33.06 Budget forms
33.07 Department budget review
33.08 The budget document
33.09 Transmittal of budget to Village Council
33.10 Consideration of budget by Village Council
33.11 Passage of budget resolution
33.12 Procedure for disbursements
33.13 Limit on obligations and payments
33.14 Periodic finance reports
33.15 Transfers
33.16 Supplemental appropriations
33.17 Appropriation adjustment required
33.18 Violation may be cause for removal from office
The Village President shall be the Chief Administrative Officer referred to in this chapter and shall be responsible for the performance of the duties of that officer enumerated in this chapter. The President may appoint a Fiscal Officer and delegate to that officer any or all of the budgeting duties specified in §§ 33.05 through 33.08. The Fiscal Officer shall be responsible to the Chief Administrative Officer for the performance of budgetary duties. The Fiscal Officer so appointed shall be a member of the Village Council or the Village Manager.
(Ord. 147, passed 5-19-2004; Ord. 191, passed 5-11-2011)
No later than May 1 of each year, the Chief Administrative Officer shall send to each officer, department, committee, commission and board of the Village a budget policy statement for the use of those agencies in preparing their estimates of budgetary requirements for the ensuing fiscal year.
(Ord. 147, passed 5-19-2004; Ord. 169, passed 5-9-2007)
Any officers, elected or appointed, departments, committees, commissions and boards of the village financed in whole or in part by the village shall, on or before June 1 of each year, transmit to the Chief Administrative Officer their estimates of the accounts of money required for each activity in their agencies for the ensuring fiscal year. They shall also submit any other information deemed relevant by the Chief Administrative Officer.
(Ord. 147, passed 5-19-2004; Ord. 169, passed 5-9-2007)
The Chief Administrative Officer shall prescribe forms to be used in submitting budget estimates and shall prescribe the procedures deemed necessary for the guidance of officials in preparing such budget estimates. The Chief Administrative Officer may also require a statement of the purposes of any proposed expenditure and a justification of the services financed by any expenditure.
(Ord. 147, passed 5-19-2004)
The Chief Administrative Officer shall review the department estimates with a representative or representatives from each department. The purpose of the review shall be to clarify the estimates, ensure their accuracy and determine their adherence to the policies enumerated by the Chief Administrative Officer pursuant to § 33.04.
(Ord. 147, passed 5-19-2004)
(A) The Chief Administrative Officer shall prepare a budget, which shall present a complete financial plan for the ensuing year, utilizing those estimates received from the various agencies.
(B) The budget will be prepared in such a manner that shall assure that the total of estimated expenditures including an accrued deficit in any fund does not exceed the total of expected revenues including an unappropriated surplus.
(C) The budget shall consist of the following parts:
(1) Detailed estimates of all proposed expenditures for the ensuing fiscal year for each department and office of the village showing the expenditures for the corresponding items for the current and last preceding fiscal year;
(2) Statements of the bonded and other indebtedness of the village, showing the debt redemption and interest requirements, the debt authorized and unissued, and the condition of sinking funds, if any;
(3) An estimate of the amount of surplus expected in the current fiscal year; and
(4) An estimate of all anticipated revenues of the village which will be necessary to meet the proposed expenditures and commitments during the ensuing fiscal year. This should included:
(a) Sources other than taxes;
(b) Income from borrowing;
(c) Current and delinquent taxes; and
(d) Bond issues.
(D) Included in this estimate shall be:
(1) Corresponding figures for the current and preceding fiscal year;
(2) Such other supporting schedules as the Council may deem necessary; and
(3) An informative summary of projected revenues and expenditures of any special assessment funds, public improvement or building and site funds, intragovernmental service funds or enterprise funds, including the estimated total cost and proposed method of financing each capital construction project and the projected additional annual operating cost and the method of financing the operating costs of each capital construction project for three years beyond the fiscal year covered by the budget.
(Ord. 147, passed 5-19-2004)
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