A. Each proposal shall be evaluated using the criteria described in the request for proposals, which may include:
1. Experience;
2. Performance ratings;
3. Inspection;
4. Testing;
5. Quality;
6. Workmanship;
7. Time, manner, or schedule of delivery;
8. References;
9. Financial stability;
10. Suitability for a particular purpose;
11. Management plans;
12. Cost; or
13. Other subjective or objective criteria specified in the request for proposals.
B. Criteria not described in the request for proposals may not be used to evaluate a proposal.
C. The city shall:
1. Appoint an evaluation committee consisting of at least three (3) individuals; and
2. Ensure that the evaluation committee and each member of the evaluation committee:
a. Does not have a conflict of interest with any of the offerors;
b. Can fairly evaluate each proposal;
c. Does not contact or communicate with an offeror for any reason other than conducting the standard procurements process; and
d. Conducts the evaluation in a manner that ensures a fair and competitive process and avoids the appearance of impropriety.
D. The evaluation committee may conduct interviews with, or participate in presentations by, the offerors.
E. Except as provided in subsection F or G of this section, each member of the evaluation committee is prohibited from knowing, or having access to, any information relating to the cost, or the scoring of the cost, of a proposal until after the evaluation committee submits its final recommended scores on all other criteria to the city.
F. 1. As used in this subsection F, "management fee" includes only the following fees of the construction manager/general contractor:
a. Preconstruction phase services;
b. Monthly supervision fees for the construction phase; and
c. Overhead and profit for the construction phase.
2. When selecting a construction manager/general contractor for a construction project, the evaluation committee:
a. May, at any time after the opening of the responses to the request for proposals, have access to, and consider, the management fee proposed by the offerors; and
b. Except as provided in subsection G of this section, may not know or have access to any other information relating to the cost of construction submitted by the offerors, until after the evaluation committee submits its final recommended scores on all other criteria to the city.
G. The city is not required to comply with subsection E of this section if, before opening the responses to the request for proposals, the city:
1. Signs a written statement:
a. Indicating that, due to the nature of the proposal or other circumstances, it is in the best interest of the city to waive compliance with subsection E of this section; and
b. Describing the nature of the proposal and the other circumstances relied upon to waive compliance with subsection E of this section; and
2. Makes the written statement available to the public, upon request.
H. The evaluation committee shall award scores to each responsive and responsible proposal that has not been disqualified from consideration under the provisions of this chapter. (Ord. 2014-08, 8-5-2014)