A. When the city issues an invitation for bids, a request for proposals, or a notice of sole source procurement required to be published in accordance with this section, the city shall provide public notice that includes:
1. An invitation for bids or a request for proposals, the name of the city;
2. An invitation for bids or a request for proposals, information on how to contact the city in relation to the invitation for bids or request for proposals;
3. A notice of sole source procurement, contact information and other information relating to contesting, or obtaining additional information in relation to, the sole source procurement;
4. An invitation for bids or a request for proposals, the date of the opening and closing of the invitation for bids or request for proposals;
5. A notice of sole source procurement, the earliest date that the city may make the sole source procurement;
6. Information on how to obtain a copy of the invitation for bids, request for proposals, or further information related to the sole source procurement; and
7. A general description of the procurement items that will be obtained through the standard procurement process or sole source procurement.
B. Except as provided in subsection D of this section, for an invitation for bids or a request for proposals, the city shall publish the notice described in subsection A of this section, using at least one of the following methods:
1. At least seven (7) days before the day of the deadline for submission of a bid or other response, publish the notice:
a. In a newspaper of general circulation in the state; or
b. In a newspaper of local circulation in the area:
(1) Directly impacted by the procurement; or
(2) Over which the city has jurisdiction; or
2. At least seven (7) consecutive days before the day of the deadline for submission of a bid or other response, publish notice:
a. On the main website for the city; or
b. On a state website.
C. Except as provided in subsection D of this section, for a sole source procurement for which notice is required to be published in accordance with this section, the city shall publish the notice described in subsection A of this section, using at least one of the following methods:
1. At least seven (7) days before the day on which the city makes the sole source procurement, publish the notice:
a. In a newspaper of general circulation in the state; or
b. In a newspaper of local circulation in the area:
(1) Directly impacted by the procurement; or
(2) Over which the city has jurisdiction; or
2. At least seven (7) consecutive days before the day on which the city makes the sole source procurement, publish the notice:
a. On the main website for the city; or
b. On a state website.
D. The city may reduce the seven (7) day period described in subsection B or C of this section, if the procurement officer or the procurement officer's designee signs a written statement that:
1. States that a shorter time is needed; and
2. As it relates to an invitation for bids or a request for proposals, determines that competition from multiple sources may be obtained within the shorter period of time.
E. The city shall make a copy of an invitation for bids or a request for proposals available for public inspection at the city hall or on the website described in subsection B2 of this section.
F. The city, when making a sole source procurement, shall make a copy of information related to the sole source procurement available for public inspection at the city hall or on the website described in subsection C2 of this section. (Ord. 2014-08, 8-5-2014)