(A) A person seeking to obtain approval for a special event shall notify the Town Manager, or his or her designee, no less than 30 days before the date the special event activity will commence. The following information shall be contained in the notification:
(1) The name, address, telephone number, and email address of the person seeking to conduct the special event, and the name, address, telephone, and email address of the organization with which the person is affiliated or on whose behalf the person is applying to conduct the special event (collectively "applicant");
(2) The name, address, telephone number, and email address for an individual who shall be designated as the "person in charge" or "responsible planner and on-site manager" of the special event;
(3) The requested date, time, place, and route (from starting point to ending point) of the special event, including the location where and time when the special event will assemble and disband, and any requested sidewalk or street closings;
(4) The anticipated number of persons, vehicles, and things that will constitute the special event (including the basis on which this estimate is made), and a description of the vehicles and things that will be part of the special event;
(5) A list of the number and type of animals that will be a part of the special event;
(6) Any barriers or traffic control devices that will be erected; location of proposed concession stands, booths, platforms, benches or bleachers, toilet facilities and garbage facilities;
(7) A description of the extent to which the special event will occupy all of a portion of any street or sidewalk;
(8) The approximate number of anticipated spectators of the special event;
(9) A general description of the size and composition of any banners, signs, flags, or other attention-getting devices to be used in connection with the special event;
(10) A general description of the activities planned during the special event, including whether any alcoholic beverages will be sold or consumed, and a sketch map of where such beverages will be sold and consumed.
(11) Arrangements for additional police protection and/or liability insurance.
(B) The sponsor of a special event that consists of a series of activities spread over more than one day shall only be required to make one notification, which will cover the entire duration of the special event. This division applies only to special event activities lasting six months or less.
(Ord. passed 5-2-2021)