CHAPTER 94: SPECIAL EVENTS WITHIN THE TOWN LIMITS
Section
   94.01   Special events
   94.02   Approval required
   94.03   Special event approval process
   94.04   Costs incurred by the town
   94.05   Staff review
   94.06   Notice and public hearing
   94.07   Standards for issuance of approval
   94.08   Modification; alternate approval
   94.09   Insurance
   94.10   Town indemnified
   94.11   Street closings
   94.12   Person in charge/responsible planner and on-site manager
   94.13   Prohibitions
   94.14   Activity and conduct during special events
   94.15   Revocation of permit
§ 94.01 SPECIAL EVENTS.
   (A)   This chapter applies to all street fairs, festivals, athletic events, carnivals, parades, marches, rallies, or other similar activities or public events not intended in whole or in part to exercise freedom protected under the First Amendment of the United States Constitution, and that require the temporary closing or obstruction of a street, sidewalk, or other public right-of-way or any segment thereof, or that otherwise substantially hinder or prevent the normal flow of vehicular or pedestrian traffic along any street, sidewalk, or other public right-of-way. Any such activity covered by this chapter shall hereafter be referred to as a SPECIAL EVENT.
   (B)   This chapter shall not apply to:
      (1)   An activity occurring entirely on property owned by person, county or another unit of government;
      (2)   Funeral processions;
      (3)   Students going to and from school or participating in an educational activity where such activity is under the immediate supervision and direction of proper school authorities;
      (4)   A governmental agency acting within the scope of its functions; or
      (5)   Special events substantially administered by the Town of Sparta, or an authorized agent of the town, provided the special event is insured against accidents and liabilities by the town or by the entity acting on behalf of the town.
(Ord. passed 5-2-2021)
§ 94.02 APPROVAL REQUIRED.
   No person may run, operate, or sponsor any special event in any public street, parking lot, sidewalk, or right-of-way without approval obtained from the town in accordance with this chapter.
(Ord. passed 5-2-2021)
§ 94.03 SPECIAL EVENT APPROVAL PROCESS.
   (A)   A person seeking to obtain approval for a special event shall notify the Town Manager, or his or her designee, no less than 30 days before the date the special event activity will commence. The following information shall be contained in the notification:
      (1)   The name, address, telephone number, and email address of the person seeking to conduct the special event, and the name, address, telephone, and email address of the organization with which the person is affiliated or on whose behalf the person is applying to conduct the special event (collectively "applicant");
      (2)   The name, address, telephone number, and email address for an individual who shall be designated as the "person in charge" or "responsible planner and on-site manager" of the special event;
      (3)   The requested date, time, place, and route (from starting point to ending point) of the special event, including the location where and time when the special event will assemble and disband, and any requested sidewalk or street closings;
      (4)   The anticipated number of persons, vehicles, and things that will constitute the special event (including the basis on which this estimate is made), and a description of the vehicles and things that will be part of the special event;
      (5)   A list of the number and type of animals that will be a part of the special event;
      (6)   Any barriers or traffic control devices that will be erected; location of proposed concession stands, booths, platforms, benches or bleachers, toilet facilities and garbage facilities;
      (7)   A description of the extent to which the special event will occupy all of a portion of any street or sidewalk;
      (8)   The approximate number of anticipated spectators of the special event;
      (9)   A general description of the size and composition of any banners, signs, flags, or other attention-getting devices to be used in connection with the special event;
      (10)   A general description of the activities planned during the special event, including whether any alcoholic beverages will be sold or consumed, and a sketch map of where such beverages will be sold and consumed.
      (11)   Arrangements for additional police protection and/or liability insurance.
   (B)   The sponsor of a special event that consists of a series of activities spread over more than one day shall only be required to make one notification, which will cover the entire duration of the special event. This division applies only to special event activities lasting six months or less.
(Ord. passed 5-2-2021)
§ 94.04 COSTS INCURRED BY THE TOWN.
   If the town is required to provide additional police protection or any other extraordinary services or equipment, or if the Town Manager otherwise determines that such additional police or other extraordinary services or equipment should be provided for reasons related to public health or safety, the town may require the sponsor to provide additional police or to pay the town a fee sufficient to reimburse the town for providing additional police or for providing the costs of any extraordinary services or equipment provided by the town.
(Ord. passed 5-2-2021)
§ 94.05 STAFF REVIEW.
   Under receipt of the event notification and applicable fees (if any are required), the Town Manager, or designee when deemed appropriate, shall circulate it to the Public Services Director, Chief of Police and any other appropriate persons for their comment. The Town Manager may arrange to have a conference on the application with the sponsor and/or applicant and one or more of the department heads listed above.
(Ord. passed 5-2-2021)
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