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The mayor and all full-time employees may voluntarily participate in the deferred compensation plan administered by Mission Square Retirement.
(a) For the nonexempt classified employees, the city will contribute an amount equal to the employee’scontribution up to a maximum of 4% of his or her base hourly rate equal to 80 hours in a pay period.
(b) For the mayor and appointive officials and employees and exempt midmanagement employees, the city will contribute an amount equal to the employee’s contribution up to a maximum of 4% of his or her biweekly rate of pay.
(1992 Code, § 30-135) (Ord. 37-95, passed 3-6-1995; Ord. 87-97, passed 12-2-1997; Ord. 115-23, passed 12-5-2023)
VACATION LEAVE
(a) Except as otherwise provided in this section, the mayor, any appointive officer or employee, or any regular full-time midmanagement, classified, or emergency services employee of the city not represented by a collective bargaining unit shall be granted vacation with pay based on the employee’s years of service with the city. The vacation leave shall accrue on a monthly basis.
(b) This vacation leave accrual shall begin with the employee's first day of regular employment with the city, but may not be used until the employee has completed one month of service for accrual purposes.
(c) Employees hired on or after April 1, 2022, will receive a bank of 40 hours of vacation upon hire, except those appointive officers that receive a bank of hours under (f).
(d) Effective April 1, 2022, the officers and employees shall receive a full or prorated vacation benefit with full pay based on the following schedule. Each level in the schedule shall become effective in the month in which the employee’s employment anniversary date occurs. Vacation may be taken beginning the first day of the following month.
Years of Service | Monthly Accrual Level |
Years of Service | Monthly Accrual Level |
0 but less than 1 | 6.75 |
1 but less than 2 | 10.00 |
2 but less than 3 | 10.50 |
3 but less than 4 | 11.00 |
4 but less than 5 | 11.50 |
5 but less than 6 | 12.00 |
6 but less than 7 | 12.50 |
7 but less than 8 | 13.00 |
8 but less than 9 | 13.50 |
9 but less than 10 | 14.00 |
10 but less than 11 | 14.50 |
11 but less than 12 | 15.00 |
12 but less than 13 | 15.50 |
13 but less than 14 | 16.00 |
14 and over | 16.75 |
Current officers and employees shall be placed at the monthly accrual level commensurate with the new accrual schedule effective April 1, 2022. Employees hired between April 1, 2021, and March 31, 2022, will be placed at the ten-hour per month accrual level effective April 1, 2022.
(e) Fire midmanagement employees assigned to a 24-hour shift schedule not represented by a collective bargaining unit shall receive a full or prorated vacation benefit with full pay based on the following schedule. Each new level in the schedule shall become effective in the month in which the employee’s employment anniversary date occurs. Vacation may be taken beginning the first day of the following month.
Years of Service | Monthly Accrual Level |
Less than 4 | 14.00 hours |
4 but less than 7 | 16.00 hours |
7 but less than 9 | 18.00 hours |
9 but less than 11 | 20.00 hours |
11 and over | 22.00 hours |
Current employees shall be placed at the monthly accrual level commensurate with the new accrual schedule effective April 1, 2022.
(f) A bank of vacation hours may be established for a newly hired appointive officer upon recommendation of the director of human resources and approval of the mayor. Upon the appointive officer’s one-year employment anniversary date, regular monthly accrual of vacation will commence in accordance with the established vacation level. Future advancement to the next level of vacation accrual shall assume credited years of service commensurate with the employee's starting accrual level and advancement will occur on the employee's employment anniversary date. The mayor may modify the accrual level for an appointive officer as needed.
(g) Emergency services employees shall be placed at the monthly accrual level commensurate with their respective years of service at the time of transition to the city.
(1957 Rev. Ords., § 3.205; 1992 Code, § 30-137) (Ord. 2465, passed 12-12-1966; Ord. 2467, passed 2-6-1967; Ord. 2721, passed 11-30-1970; Ord. 31-73, passed 4-23-1973; Ord. 24-75, passed 4-28-1975; Ord. 86-75, passed 12-22-1975; Ord. 127-81, passed 12-28-1981; Ord. 3-83, passed 1-31-1983; Ord. 16-86, passed 2-24-1986; Ord. 87-91, passed 11-25-1991; Ord. 32-94, passed 4-11-1994; Ord. 37-95, passed 3-6-1995; Ord. 87-97, passed 12-2-1997; Ord. 11-00, passed 2-14-2000; Ord. 28-00, passed 4-10-2000; Ord. 4-01, passed 1-8-2001; Ord. 30-02, passed 4-8-2002; Ord. 96-11, passed 12-19-2011; Ord. 97-16, passed 8-9-2016; Ord. 32-22, passed 3-1-2022; Ord. 115-23, passed 12-5-2023)
A regular part-time employee of the city not represented by a bargaining unit shall be entitled to that vacation provided for by this subchapter prorated according to the number of regular paid hours in the calendar month preceding the most recently completed calendar month not including any overtime hours.
(1957 Rev. Ords., § 3.205; 1992 Code, § 30-138) (Ord. 2465, passed 12-12-1966; Ord. 87-91, passed 11-25-1991; Ord. 87-97, passed 12-2-1997)
(a) Vacation shall be taken at the time the department director or designee shall designate. In designating vacation time, the seniority and preferences of officers or employees shall be followed unless absence of the employee or officer will impede the operation of the department.
(b) Employees may schedule vacation prior to its anticipated accrual, but may not use vacation until after it has been accrued as specified in this subchapter.
(c) Vacation time shall not be scheduled or used in any manner for purposes of extending an employee's official date of separation from the city.
(1957 Rev. Ords., § 3.205; 1992 Code, § 30-139) (Ord. 2465, passed 12-12-1966; Ord. 129-81, passed 12-28-1981; Ord. 43-82, passed 4-19-1982; Ord. 3-83, passed 1-31-1983; Ord. 150-84, passed 12-24-1984; Ord. 87-91, passed 11-25-1991; Ord. 32-94, passed 4-11-1994; Ord. 37-95, passed 3-6-1995; Ord. 87-97, passed 12-2-1997; Ord. 97-16, passed 8-9-2016)
(a) Regular full-time employees may accumulate vacation as set forth in § 39.180 without limitation, provided that as of December 31 of each calendar year the employee's maximum balance of unused vacation shall not exceed the following:
(1) For employees hired before January 1, 2012, the maximum balance of unused vacation shall not exceed 280 hours.
(2) For employees hired after December 31, 2011, the maximum balance of unused vacation shall not exceed 240 hours.
(3) For fire management employees hired before January 1, 2012, assigned to a shift schedule, the maximum balance of unused vacation shall not exceed 336 hours.
(4) For fire management employees hired after December 31, 2011, assigned to a shift schedule, the maximum balance of unused vacation shall not exceed 288 hours.
Any unused vacation hours remaining in an employee’s accumulated balance in excess of maximums identified above as of 12 midnight on December 31 of each year shall be forfeited, except as specifically set forth in this Code. The above forfeiture provision shall not apply for the calendar year ending December 31, 2020.
(b) In the event of discharge, resignation in good standing, or death, any vacation time the employee has accumulated and not used before the date of separation from his or her employment, up to the applicable maximum identified in division (a) above, shall be paid at the employee's regular base rate as of the date of separation to the employee or to the surviving spouse, or if no spouse survives to his or her estate. Under no circumstances shall payment be made for accumulated vacation in excess of the prescribed maximums identified in division (a).
(c) Except as specifically set forth in this section, no payment may be made in lieu of vacation.
(d) Midmanagement employees may be compensated for up to 40 hours of a scheduled and approved vacation if the vacation is cancelled after October 1 of a calendar year due to the needs of the city and the employee risks forfeiture of unused vacation. A copy of the employee’s time-off request form and a statement of the reason for cancellation of the vacation shall be filed with the director of human resources. Fire shift management employees may be compensated for up to 48 hours of scheduled vacation pursuant to this subsection.
(1957 Rev. Ords., §3.205; 1992 Code, §30-140) (Ord. 2465, passed 12-12-1966; Ord. 99-84, passed 6-25-1984; Ord. 87-91, passed 11-25-1991; Ord. 87-97, passed 12-2-1997; Ord. 131-98, passed 12-7-1998; Ord. 128-99, passed 12-13-1999; Ord. 96-11, passed 12-19-2011; Ord. 103-20, passed 12-1-2020)
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