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If any County entity purchases or contracts for any supplies, materials, equipment, or contractual services contrary to the provisions of this Chapter, such purchase or contract shall be void, and of no effect, and shall not constitute a lawful charge against any County fund, but shall constitute a charge against the person making such purchases.
(Ord. 934, passed - -1960)
Except as otherwise required by general law, charter, or this Chapter, the Purchasing Agent shall have the power, without public notice, preparation of specifications, or the securing of competitive bids or price quotations, to make any purchase of supplies, materials, equipment, or other personal property, or to contract or engage independent contractors to perform sundry services for the County.
In the performance of the functions hereunder, the Purchasing Agent shall comply with all applicable statutes, ordinances, and policies. In making purchases, the Purchasing Agent shall use such methods and procedures as, in the Agent’s judgment, will secure the lowest price consistent with the quality desirable for the use intended and the needs of the County.
(Ord. 934, passed - -1960)
The competitive process is the preferred method of conducting County purchases. The Purchasing Agent has the authority to approve all non-competitive purchases of goods, supplies, and equipment up to an amount equivalent to that authorized by Section 14.0102(d) upon receipt of a written justification from the appropriate department head. The non-competitive purchase of goods, supplies and equipment in excess of that amount must be approved by the Board of Supervisors. Non-competitive procurement of services from outside service providers may be approved by the Purchasing Agent where the annual aggregate cost per scope of services (as defined in Section 14.0102) per contractor per agency, department, or Board-governed special district (as defined in Section 14.0102) does not exceed the amount authorized by Government Code section 25502.5, as amended (set at $200,000 effective January 1, 2019) upon receipt of a written justification from the appropriate department head. Any non-competitive procurement of services, where the annual aggregate cost per scope of services per contractor per agency, department or Board-governed special district exceeds the amount authorized by Government Code section 25502.5, as amended, must be submitted to the Board of Supervisors for approval.
(Ord. 934, passed - -1960; Am. Ord. 3856, passed - -2002; Am. Ord. 3982, passed - -2006; Am. Ord. 4123, passed - -2010; Am. Ord. 4355, passed - -2019)
(a) Whenever any items of personal property are no longer needed by an office, department, or Board-governed special district, the entity carrying inventory thereof, may report and transfer by Property Transfer Form, subject to rules and regulations adopted by the Board of Supervisors, such property to a surplus or salvage pool to be maintained and supervised by the Purchasing Agent, who will be custodian and charged with maintaining an inventory thereof.
Whenever any office, department, or Board-governed special district has need of any property placed in the surplus and salvage pool, such entity may acquire said property by Property Transfer Form, subject to rules and regulations adopted by the Board of Supervisors or may acquire such property pursuant to contract.
(b) A community based organization (a tax-exempt nonprofit corporation or foundation which performs a County purpose by providing services to County residents) on a list approved by the Assistant County Administrator of Human Services pursuant to County policy may acquire property (other than vehicles) placed in the surplus and salvage pool after such property has been made available for a reasonable period of time to County departments, groups, or Board-governed special districts, subject to rules and regulations adopted by the Board of Supervisors.
(Ord. 934, passed - -1960; Am. Ord. 2170, passed - -1977; Am. Ord. 3999, passed - -2006)
In the disposition of any surplus or salvage property found, in accordance with rules and regulations adopted by the Board of Supervisors, not to be required for public use, the Purchasing Agent may purchase advertising and may advertise the proposed sale or other disposition of the personal property in such medium, including paper and electronic, as in the Purchasing Agent’s judgment will best publicize the proposed sale or other disposition to those persons most likely to bid for or purchase the personal property. The Purchasing Agent shall decide the amount, nature, makeup, and content of the advertising.
In the disposition of specialty property, including property that has limited marketability or purpose, the Purchasing Agent may utilize alternative methods for disposition of the property without advertising. Alternative methods include, but are not limited to, consignment and sale to a single identified buyer.
In the event that any item of County personal property is found to have no resale value, the Purchasing Agent may direct that such item be destroyed or disposed of in any manner the Purchasing Agents may see fit.
(Ord. 934, passed - -1960; Am. Ord. 4307, passed - -2016)
The Purchasing Agent may, from time to time, adopt procedural and such other rules and policies consistent with law, ordinances and policies to assist in the proper and efficient performance of the duties under this Chapter. Such rules and policies, if adopted, shall be reduced to writing and followed by the Purchasing Agent wherever applicable. A copy of any such rule or policy shall be kept open to public inspection in the Office of the Purchasing Agent.
(Ord. 934, passed - -1960; Am. Ord. 3546, passed - -1993; Am. Ord. 3769, passed - -1999)
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