(a) Pursuant to Section 14.0102(d), contracts for services, which may be entered into by the Purchasing Agent, with or without the furnishing of material, may not exceed the annual aggregate amount per vendor, per agency, department, or Board-governed special district set forth in Government Code § 25502.5, as amended. Any agency, department, or Board-governed special district contract in excess of that amount must be approved by the Board of Supervisors. The Purchasing Agent is responsible for ensuring the competitive process is utilized for any service contract in an amount less than the annual aggregate amount set forth in Government Code § 25502.5, as amended, which is not subject to approval by the Board of Supervisors.
(b) Agencies, departments, or Board-governed special districts contracting for services ranging from in excess of $50,000 up to $100,000 annually are required to develop a written scope of work and conduct a solicitation process contacting as many vendors as practical using sources as may be recommended by the Purchasing Agent.
(c) Agencies, departments, or Board-governed special districts contracting for services in excess of $100,000 annually are required to conduct a formal request for proposal (RFP) process. Approval from the Chief Executive Officer or designee, is required prior to issuing the RFP.
(d) In the calculation of the above-identified limits, no officer or employee shall split or separate any contract, work, project or services into smaller contracts, work, projects or services for the purpose of evading the limitations of this Section.
(e) All requests for professional services must receive approval from the appropriate department head. Any person who violates this Section will be subject to discipline, up to and including termination.
(f) Where the aggregate amount of contracts for services exceed $150,000 per vendor for the County overall per fiscal year, a report will be generated by the Auditor-Controller/Treasurer/Tax Collector and provided to the Board of Supervisors and the County Administrative Office (CAO). The CAO will review the report and may include recommendations to the Board of Supervisors regarding department coordination with respect to vendor services.
(Ord. 934, passed - -1960; Am. Ord. 964, passed - -1961; Am. Ord. 1875, passed - -1973; Am. Ord. 2274, passed - -1978; Am. Ord. 2402, passed - -1979; Am. Ord. 3982, passed - -2006; Am. Ord. 4123, passed - -2010; Am. Ord. 4355, passed - -2019)