(a) Purchase Material. Purchase for the County, its offices and Board-governed special districts, all materials, supplies, furnishings, equipment, livestock, and other personal property of whatever nature. No purchase of personal property of any kind or nature for use of the County, any departments or districts thereof, shall be valid, bind the County, or constitute a lawful charge against any fund of the County unless made by the Purchasing Agent as herein provided; except as otherwise provided by law, the County Charter, the provisions of this Chapter or action of the Board of Supervisors.
(b) Rent Furnishings and Equipment. Rent for the County and its offices and districts, all furnishings, equipment, and livestock, with the exception of road equipment and machinery which the Road Commissioner of the County is authorized by law to rent for County use.
(c) Negotiate Contracts. Negotiate and execute, as agent for the County, agreements relating to personal property.
(d) Enter into Service Contracts. Engage outside service providers to perform services for the County and Board-governed special districts and the offices thereof, with or without the furnishing of material, where the annual aggregate cost per scope of services per contractor per agency, department, or Board-governed special district does not exceed the amount authorized by Government Code § 25502.5, as amended, (set at $200,000 effective January 1, 2019) and ensuring the competitive process is followed as defined in § 14.0115. For purposes of this Chapter, “scope of services” means all the work and materials necessary to complete a contract, job or project. Also for purposes of this chapter, with respect to any Board-governed special district managed by and reporting to the County Special Districts Department (or its successor department or agency), the limit stated above applies to the cumulative total of all special districts, not to each individual special district.
(e) Enter into Construction Contracts. Employ, by negotiated contract or purchase order, state- licensed independent contractors for public projects, as defined by the California Uniform Public Construction Cost Accounting Act (Public Contract Code §§ 22000 et seq.), in an amount equal to or less than the amount set forth in Public Contract Code § 22032(a) (set at $30,000.00 as of June 15, 2010).
(f) Allow Participation of Other Political Subdivisions in Existing Purchase Contracts. Allow participation, at their option, by other independent political subdivisions in continuing purchase contracts of the County, provided that:
(1) Said political subdivision requests the privilege of participation, and the provisions of the purchase contract so permit;
(2) Said political subdivision does not have and will not have in force, any other contract for like purchases;
(3) Said political subdivision does not have under consideration for award any other bids or quotations for like purchases;
(4) Said political subdivision shall make purchases in its own name, make payments directly to the vendor, and be liable directly to the vendor, holding the County harmless therefrom;
(5) The Purchasing Agent may terminate such participation for violation of the terms of participation or if required to do so pursuant to the contract with the vendor.
(g) Community-Based Organization Participation. Allow participation, upon agreement of the County and a vendor, by community-based organizations (CBOs) in existing purchase contracts of the County. A CBO is defined as a private non-profit group with a facility or facilities located within San Bernardino County, engaged in meeting the needs of the residents of the County, including but not limited to, providing assistance and social services to individuals and families residing within San Bernardino County. The following requirements must be met for participation by a CBO:
(1) The CBO is on a list approved by the Assistant Executive Officer for Human Services pursuant to County policy.
(2) The CBO requests the privilege of participation and the provisions of the purchase contract permit the participation.
(3) The CBO does not have and will not have in force any other contract for like purchases with the same or different vendors.
(4) The CBO does not have under consideration any other bids, proposals or requests for like purchases with the same or different vendors.
(5) The CBO must make purchases in its own name, make payments directly to the vendor and be directly liable to the vendor, holding the County harmless from any liability.
(6) The CBO shall use the property to provide and enhance the services provided to County residents.
(7) The Purchasing Agent may terminate the participation of any CBO for violation of the terms of participation or if required to do so pursuant to a contract with a vendor.
(h) Sell or Dispose of Personal Property. Sell or dispose of in accordance with Government Code §§ 25503—25507, and subject to rules and regulations adopted by the Board of Supervisors, any personal property belonging to the County and found not to be required for public use. When purchasing personal property, for which it is not necessary to advertise for bids, the Purchasing Agent may solicit and accept advantageous trade-in allowance for County personal property no longer required for public use, without advertising for offers on such property. When specifically authorized, the Purchasing Agent shall similarly dispose of personal property of any special district and pay the proceeds into the treasury of the district or return the proceeds from exchange or trade to said special district.
(i) Perform Other Services. Perform such other services as the Board of Supervisors may from time to time require.
(Ord. 934, passed - -1960; Am. Ord. 3461, passed - -1991; Am. Ord. 3546, passed - -1993; Am. Ord. 3769, passed - -1999; Am. Ord. 3772, passed - -1999; Am. Ord. 3856, passed - -2002; Am. Ord. 3982, passed - -2006; Am. Ord. 3999, passed - -2006; Am. Ord. 4113, passed - -2010; Am. Ord. 4123, passed - -2010; Am. Ord. 4307, passed - -2016; Am. Ord. 4355, passed - -2019)