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§ 30.47 CITIZEN PARTICIPATION IN MEETINGS.
   The following rules shall govern citizen participation in meetings.
   (A)   Persons desiring to be recognized and speak at open meetings of the Village Board or other public body of the village are encouraged, but are not required, to notify the Village Board or other public body at least one working day prior to the meeting of the subject matter upon which they wish to speak so that the village and its staff can better respond to the person’s concerns.
   (B)   Persons addressing the Village Board or other public body of the village shall be recognized at the time set forth on the agenda for the meeting.
   (C)   Prior to addressing the Village Board or other public body of the village, a person shall state his or her name and give a home or business address with telephone number or email address at which the person can be reached.
   (D)   Persons shall be recognized in the order determined by the Village President or other officer presiding at the meeting. A person shall have the floor for a maximum of five minutes unless that time is extended in the discretion of the Village President or other presiding officer.
   (E)   If a group of persons share a particular concern, the group will be encouraged, but not required, to appoint one or more spokespersons to speak on behalf of the group.
   (F)   The Village President or other presiding officer may, in his or her discretion, limit a person’s remark below the five minutes provided in division (D) above if the person’s remarks are cumulative or duplicative of remarks already made by some other person.
   (G)   Persons addressing the Village Board or other public body of the village shall do so with proper decorum and respect. The Village President or other presiding officer may terminate the presentation of any person violating this division (G). Any person found by the Village President or other presiding officer to have violated this rule on three separate occasions within a calendar year shall thereafter, for a period of at least one year, be required to submit remarks or presentations to the village only in writing.
   (H)   Persons addressing the Village Board or other public body at a special meeting shall limit their remarks to items on the agenda for the special meeting.
   (I)   Presentations to the Village Board shall be limited to a person’s business with the village or concerns regarding village business, property, personnel or operations. The Village President or other presiding officer may terminate any presentation to the Village Board which includes personal attacks or the advancement of political, social or other agendas unrelated to the business, property, personnel or operations of the village.
   (J)   Presentations to the any public body other than the Village Board shall be limited to matters under the jurisdiction of such public body. The presiding officer may terminate any presentation which includes personal attacks or matters not under the jurisdiction of the public body.
   (K)   These rules are not a limit on the Village President’s or other presiding officer’s authority to expel persons who have breached the peace at a meeting.
(Prior Code, § 30.028) (Ord. 2011-004, passed 3-7-2011)
§ 30.48 SUSPENSION OF RULES.
   The rules of order, other than those prescribed by statute, may be suspended at any time by the consent of a majority of the members present at any meeting.
(Prior Code, § 30.029)
§ 30.49 ROBERT’S RULES OF ORDER.
   Robert’s Rules of Order shall govern the deliberations of the Board of Trustees, except when in conflict with any of the foregoing rules.
(Prior Code, § 30.030)
§ 30.50 MEETINGS TO BE PUBLIC.
   All meetings of the Board of Trustees at which any action is taken affecting the municipality shall be open to the public, except where otherwise provided by statute.
(Prior Code, § 30.031)
§ 30.51 NO CONTRACT WITHOUT APPROPRIATION.
   No contract shall hereafter be made by the President and the Board of Trustees, or any committee or member thereof, and no expense shall be incurred by any officer, or any of the officers or departments of the village, whether the object of the expenditure shall have been ordered by the President and the Board of Trustees or not, unless an appropriation shall have been previously made concerning such expense, except as herein otherwise expressly provided.
(Prior Code, § 30.032)
§ 30.52 MEETINGS: PAYMENT OF PRESIDENT AND TRUSTEES.
   (A)   For terms of office beginning after the consolidated election of April 1997 of the President of the Board of Trustees of the village, the President will receive for his or her services $200 for his or her attendance at each regular or special meeting of the Board of Trustees. The President may be allowed two absences in each year for which compensation may be paid at the rate set herein. The President may miss more than two meetings per year and still receive payment at the set rate if such President can show due cause for such additional absences such as illness of the President, serious illness of a member of the President’s immediate family, a death in the President’s immediate family or other like cause.
   (B)   For terms of office beginning after the consolidated election of April 1995 of the present Trustees of the village, a member of the Board of Trustees of the village will each receive for his or her services $100 for his or her attendance at each regular or special meeting of the Board of Trustees. Each Trustee may be allowed two absences in each year for which compensation may be paid at the rate set herein. A Trustee may miss more than two meetings per year and still receive payment at the set rate if such Trustee can show due cause for such additional absences such as illness of the Trustee, serious illness of a member of the Trustee’s immediate family, a death in the Trustee’s immediate family or other like cause.
(Prior Code, § 30.033) (Ord. 79-004, passed 4-3-1979; Ord. 83-002, passed 1-18-1983; Ord. 84-020, passed 2-18-1984; Ord. 95-003, passed 1-30-1995)
§ 30.53 ELECTRONIC ATTENDANCE AT MEETINGS.
   (A)   Generally. Members of the corporate authority of the village (defined as Village Trustees and the Village President, and referred to in this section as “members”) may participate in and vote electronically at public meetings of the Village Board, in accordance with this section.
   (B)   Conditions. A member may attend a meeting electronically if the member meets the following conditions.
      (1)   The member shall notify the Village Clerk at least six hours before the meeting, unless impractical, so that necessary communications equipment can be arranged. Inability to make the necessary technical arrangements shall result in denial of a request for remote attendance.
      (2)   The member shall assert one of the following three reasons why he or she is unable to physically attend the meeting:
         (a)   The member cannot attend because of personal illness or disability;
         (b)   The member cannot attend because of employment purposes or the business related to his or her duties with the village; or
         (c)   The member cannot attend because of a family or other major emergency.
      (3)   Personal trips, vacations or personal convenience shall not constitute a valid reason for electronic attendance, such actions being at variance with the intent of the Open Meetings Act (5 ILCS 120/1 et seq.).
   (C)   Authorization to participate.
      (1)   The Village Clerk, after receiving the electronic attendance request, shall promptly inform the Village President or person expected to be the presiding officer at such meeting of the request for electronic attendance.
      (2)   After establishing that there is a quorum physically present at a meeting where the member desires to attend electronically, the presiding officer shall state and the minutes shall record that a notice was received from the member in accordance with this section.
      (3)   The member shall be deemed authorized to attend the meeting electronically unless a motion objecting to the member’s electronic attendance is made, seconded and approved by two-thirds of the members physically present at the meeting. If no such motion is made and seconded, or if any such motion fails to achieve the required vote by the members physically present at the meeting, then the request by the member to attend the meeting electronically shall be deemed approved by the Village Board and the presiding officer shall declare the requesting member present. After such declaration by the presiding officer, the question of a member’s electronic attendance may not be reconsidered.
   (D)   Adequate equipment required. The member participating electronically and members participating in person must be able to communicate effectively. Further, the village shall make a reasonable effort to ensure that members of the audience are able to hear all communication and votes of the member. Before allowing electronic attendance at any meeting, the Village Board shall provide equipment adequate to accomplish this objective at the meeting site.
   (E)   Minutes. Any member attending electronically shall be considered an off-site attendee and counted as present electronically for that meeting, if the member is allowed to attend. The meeting minutes shall also reflect and state specifically whether each member is physically present or present by electronic means. A member actually attending electronically shall not count towards a quorum.
   (F)   Rights of remote member. A member permitted to attend electronically shall be entitled to express his or her comments during the meeting and participate in the same capacity as those members physically present, subject to all general meeting guidelines and procedures previously adopted and adhered to. The member attending electronically shall be heard, considered and counted as to any vote taken. Accordingly, the name of any member attending electronically shall be called during any vote taken, and his or her vote counted and recorded by the Village Clerk and placed in the minutes for the corresponding meeting. A member attending electronically may leave a meeting and return as in the case of any member; provided, the member attending electronically shall announce his or her leaving and returning.
   (G)   Attendance form. An attendance form for use as a request for electronic participation a record of the member’s e-mail, telefax or telephone request is attached to this chapter as § 30.65 of this chapter.
(Prior Code, § 30.034) (Ord. 2010-017, passed 6-7-2010)
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