The following rules shall govern citizen participation in meetings.
(A) Persons desiring to be recognized and speak at open meetings of the Village Board or other public body of the village are encouraged, but are not required, to notify the Village Board or other public body at least one working day prior to the meeting of the subject matter upon which they wish to speak so that the village and its staff can better respond to the person’s concerns.
(B) Persons addressing the Village Board or other public body of the village shall be recognized at the time set forth on the agenda for the meeting.
(C) Prior to addressing the Village Board or other public body of the village, a person shall state his or her name and give a home or business address with telephone number or email address at which the person can be reached.
(D) Persons shall be recognized in the order determined by the Village President or other officer presiding at the meeting. A person shall have the floor for a maximum of five minutes unless that time is extended in the discretion of the Village President or other presiding officer.
(E) If a group of persons share a particular concern, the group will be encouraged, but not required, to appoint one or more spokespersons to speak on behalf of the group.
(F) The Village President or other presiding officer may, in his or her discretion, limit a person’s remark below the five minutes provided in division (D) above if the person’s remarks are cumulative or duplicative of remarks already made by some other person.
(G) Persons addressing the Village Board or other public body of the village shall do so with proper decorum and respect. The Village President or other presiding officer may terminate the presentation of any person violating this division (G). Any person found by the Village President or other presiding officer to have violated this rule on three separate occasions within a calendar year shall thereafter, for a period of at least one year, be required to submit remarks or presentations to the village only in writing.
(H) Persons addressing the Village Board or other public body at a special meeting shall limit their remarks to items on the agenda for the special meeting.
(I) Presentations to the Village Board shall be limited to a person’s business with the village or concerns regarding village business, property, personnel or operations. The Village President or other presiding officer may terminate any presentation to the Village Board which includes personal attacks or the advancement of political, social or other agendas unrelated to the business, property, personnel or operations of the village.
(J) Presentations to the any public body other than the Village Board shall be limited to matters under the jurisdiction of such public body. The presiding officer may terminate any presentation which includes personal attacks or matters not under the jurisdiction of the public body.
(K) These rules are not a limit on the Village President’s or other presiding officer’s authority to expel persons who have breached the peace at a meeting.
(Prior Code, § 30.028) (Ord. 2011-004, passed 3-7-2011)