(A) Establishment. The following standing committees of the Board of Trustees are hereby established.
(1) Administrative. The Administrative Committee shall monitor and supervise all matters relating to administration of village government, administration of the Village Personnel Code and personnel policies, budget, land acquisition, finance, grants and loans, insurance, codification of ordinances, licensing, library, franchises and all other matters not assigned any other standing committee. The Committee Chairperson shall on contract negotiation team for all union contracts and shall serve as the Board’s point of contact with Riverton Library Board. The Committee shall review and recommend policies and practices respecting these subjects to the Board of Trustees.
(2) Public Health and Safety. The Public Health and Safety Committee shall monitor and supervise all matters relating to police, emergency management, animal control, weeds, trash, mosquitoes, recycling programs and dangerous buildings. The Committee Chairperson shall serve on contract negotiation team for union contract with Police Union and shall serve as the Board’s point of contact with Riverton Fire Department and Emergency Management personnel. The Committee shall review and recommend policies and practices respecting these subjects to the Board of Trustees.
(3) Public Works. The Public Works Committee shall monitor and supervise all matters relating to streets, alleys, sidewalks, ditches, culverts, overlay program, MFT program, snow removal program, traffic codes, public rights-of-way, street lights and signals. The Committee Chairperson shall serve on contract negotiation team for union contract with Public Works Union and shall serve as the Board’s point of contact with Clear Lake Township. The Committee shall review and recommend policies and practices respecting these subjects to the Board of Trustees.
(4) Public Parks and Recreation. The Public Parks and Recreation Committee shall monitor and supervise all matters relating to parks maintenance, parks scheduling, summer programs, special events, Riverfest liaison, Tree Board and camping sites. The Committee Chairperson shall serve as the Board’s point of contact with all local and school sports leagues. The Committee shall review and recommend policies and practices respecting these subjects to the Board of Trustees.
(5) Public Utilities. The Public Utilities Committee shall monitor and supervise all matters relating to water, sewer, gas and electric matters, utility billing, utility disconnects and reconnects and utility rates. The Committee Chairperson shall serve on contract negotiation team for union contract with Electric Union and shall serve as the Board’s point of contact with IMEA, IMGA, and IMUA. The Committee shall review and recommend policies and practices respecting these subjects to the Board of Trustees.
(6) Economic Development and Historic Preservation. The Economic Development and Historic Preservation Committee shall monitor and supervise all mattes relating to economic development, building and property maintenance codes, commercial, and residential development, zoning, annexations, building permits, comprehensive plant, development incentives, historic documentation and preservation. The Committee Chairperson shall serve as liaison with Springfield Chamber of Commerce, local Chamber of Commerce, and businesses. The Committee shall review and recommend policies and practices respecting these subjects to the Board of Trustees.
(B) Composition.
(1) The committees shall be composed of three Trustees, one of whom shall be the Chairperson.
(2) The President shall be an ex-officio, non-voting member of all committees other than the Administrative Committee, of which the President is a voting member.
(C) Appointment of committee members. Members of all standing committees and the Chairperson shall be appointed by the President with the advise and consent of the Board of Trustees.
(D) Committee meetings.
(1) All committee meetings shall be conducted in accordance with Robert’s Rules of Order or other such rules of procedure as may be adopted by the committee.
(2) A majority of the members appointed to any committee constitutes a quorum. Ex-officio members may not be counted for the purpose of determining the presence of a quorum.
(3) Meetings of the committees may be called by the Chairperson. The Chairperson shall, within two days, call a meeting upon the written request of a majority of the members thereof.
(4) Notice of meetings of committees shall be duly posted or published and such meetings shall be open to the public, and otherwise conducted in full compliance with the Illinois Open Meetings Act, 5 ILCS 120/1 et seq., as amended from time to time.
(E) Reports.
(1) Any written committee reports shall be signed by a majority of the members thereof and filed with the Village Clerk. Minority reports may be filed.
(2) The Chairperson of each committee shall report committee action to the President and Board of Trustees at the regular Board meeting thereof next ensuing after the occurrence of such committee action.
(3) The President shall promptly advise the appropriate committee chairperson of actions or occurrences relating to the subject of review, or filed of responsibility, which do not conform with policies, procedures or practices approved by the committee or the Board of Trustees; in case of any emergency concerning the subject or responsibility of a standing committee, the President or such other responsible village official or employee shall promptly advise the Chairperson of such committee of the occurrence. The Chairperson shall forthwith advise the members of said committee of such emergency and shall take such actions as may be deemed necessary and convenient, all circumstances considered.
(4) The President shall provide each committee copies of correspondence and documents received and engaged in by the President relative to the subject of review of field of responsibility of the appropriate committee. The Chairperson of each committee shall provide the President with copies of correspondence and documents received or engaged in by the committee relative to its subject of review or field of responsibility.
(F) Terms of appointments. Appointments to all committees shall become effective upon approval of such appointment by the Board of Trustees of the village. Appointments of standing committees shall be for one year or for the appointee’s term of office, whichever occurs sooner, unless sooner terminated by law, resignation or action of the Board of Trustees. Appointments to other committees shall be for the duration of the committee or the appointee’s term of office, whichever occurs sooner, unless sooner terminated by law, resignation or action of the Board of Trustees.
(Prior Code, § 30.016) (Ord. 93-010, passed 5-4-1993; Ord. 95-018, passed 9-22-1995; Ord. 96-023, passed 7-1-1996; Ord. 99-020, passed 5-25-1999; Ord. 13- , passed - -2013)