AUTHORITY: Any of the following village of Reedsville entities having custody of a village record: an office, elected official, agency, board, commission, committee, council, department or public body corporate and politic created by constitution, law, ordinance, rule or order; or a formally constituted subunit of the foregoing.
CUSTODIAN: That officer, department head, division head, or employee of the village designated under section 1-8-3 of this chapter or otherwise responsible by law to keep and preserve any village records or file, deposit or keep such records in his or her office, or lawfully in possession or entitled to possession of such public records and who is required by this chapter to respond to requests for access to such records.
EMPLOYEE: Any individual who is employed by the village, other than an individual holding local public office, or any individual who is employed by an employer other than the village.
LOCAL PUBLIC OFFICE: Any of the following offices: any elective office of the village; a village manager; an appointive office or a position in the village in which the individual serves for a limited term. Local public office also includes any appointed office or position of the village in which an individual serves as the head of a department, but does not include a position filled by a municipal employee. The following positions are positions of local public office: village clerk-treasurer, village chief of police, fire chief, first responder's president, manager of the Reedsville association of growth and development, board of appeals, planning commission, board of review, emergency management, building inspector, and assessor.
RECORD: Any material on which written, drawn, printed, spoken, visual or electromagnetic information is recorded or preserved, regardless of physical form or characteristics, which has been created or is being kept by an authority. "Record" includes, but is not limited to, handwritten, typed or printed pages, maps, charts, photographs, films, recordings, tapes (including computer tapes), computer printouts, and optical disks. "Record" does not include drafts, notes, preliminary computations and like materials prepared for the originator's personal use or prepared by the originator in the name of a person for whom the originator is working; materials which are purely the personal property of the custodian and have no relation to his or her office; materials to which access is limited by copyright, patent or bequest; and published materials in the possession of an authority other than a public library which are available for sale, or which are available for inspection at a public library. (Ord. 2005-1, 2-21-2005; amd. Ord. 2011-5, 11-7-2011)