A. Elected Official: Each elected official is the legal custodian of his or her records and the records of his or her office. However, the official may designate in writing the village clerk- treasurer to act as the legal custodian.
B. Village Board; Other Authorities: Unless provided in subsection C of this section or otherwise prohibited by law, the village clerk-treasurer or the village clerk-treasurer's designee shall act as legal custodian for the village and for any committees, commissions, boards, or other authorities created by ordinance or resolution of the village board. The following offices or authorities shall have as a legal custodian of records the individual so named:
Village board/general village records | Village clerk-treasurer | |
Financial records | Village clerk-treasurer | |
Police department records | Police chief | |
Fire department records | Fire chief and/or secretary of fire department | |
First responders records | Fire chief and/or secretary of first responders | |
Association for growth and development | Manager of growth and development association | |
Assessment roll | Village assessor | |
Board of review records | Village clerk-treasurer | |
Board of appeals records | Village clerk-treasurer | |
Planning commission records | Village clerk-treasurer | |
C. Undesignated: For every authority not specified in subsections A and B of this section, the authority's chief administrative officer holding local public office is the legal custodian for the authority, but the officer may designate an employee of his or her staff to act as the legal custodian. Such designation shall be in writing. (Ord. 2011-5, 11-7-2011)