(a) "Rental property", as used in this section, means any property, whether improved as a residential or commercial structure, rented or leased, in part or in whole, to an individual or business that is not the owner of the property for use as a residence. This shall include two-family or more structures in which one of the units is owner-occupied.
(b) All rental properties located in the City, or which hereafter become rental properties, as defined in this chapter, shall be registered by the owner thereof with the Building Commissioner. Said registration shall be valid for one calendar year (from January 1 to December 31) and terminates at the end of that year.
(c) Registration shall be made on forms supplied by the Building Commissioner and shall include:
(1) The rental property owner's name, address of their principal place of business, telephone number, email address, and a copy of their driver's license or permanent state identification;
(2) The name, business address, telephone number and email address of the owner's agent, property manager, and primary representative of the management company. Agent as used in this section shall not include a real estate agent retained exclusively for the sale or purchase of the rental property.
(3) If the property is titled to any incorporated body such as an S Corp, a Sub S Corp, or an LLC, then a principal of that corporate entity shall provide their name, an address where they may be served, a copy of their driver's license or permanent state identification, and a copy of the corporation's Certificate of Good Standing from the Secretary of State in which the entity is organized.
(4) A street address and the tax parcel identification number of the premises on which the rental property is situated.
(5) The date of which the rental property first became or will become a rental property.
(6) The name and telephone number of the person or entity responsible for sidewalk snow removal, grass cutting, removal of junk and debris, the removal of garbage containers from the tree lawn, and other basic property maintenance for the rental property;
(7) The name and address of an adult individual who is a resident of Ohio and is designated as the applicant's agent for receiving service of process, notices or any other papers from the City;
(8) The full names of all adult tenants and the number of minor tenants living in the rental property as of the date the application is tendered to the City and, if applicable, the dwelling unit numbers in which the tenants reside.
(d) Annually, prior to registration and within the previous ninety days, each owner of rental property or their designated agent or custodian shall inspect the premises. The agent or custodian shall immediately notify the owner of any condition existing thereupon which is in violation of any housing, building, health or sanitation provision of these Codified Ordinances and applicable state and federal law. Along with the completed rental registration form, on a form approved by the Building Commissioner, a statement of annual inspection shall be provided verifying, at the time of the inspection, the following owner assertions, including but not limited to:
(1) Smoke and carbon monoxide detectors are present and operational pursuant to Chapter 1302 and Chapter 1501;
(2) No visible electrical or other hazards are present;
(3) Hot and cold running water functions in the kitchen and each bathroom with no leaks below the sink areas and all toilets flush; or in the case of a vacant property, the plumbing has been winterized to prevent the freezing of pipes;
(4) The heating system is operational;
(5) Railings are present on interior and exterior stairs as required by applicable codes;
(6) No conditions exist that represent a threat to the health and safety of an occupant; and
(7) No conditions exist that are in violation of the Parma Codified Ordinance Part Fifteen Building Code and Part Seventeen Property Maintenance Code.
(e) A rental property owner shall notify, in writing, the Building Commissioner as to any change in the information provided in the application under Section 1713.02 within thirty days of such change.
(f) The Building Commissioner or such other person as the Commissioner may direct, shall cause each rental property, or any part thereof, to be externally inspected annually for property maintenance violations. The fee for such inspection shall be as set forth in Section 185.04(f) of the Administrative Code.
(g) Registrations pursuant to this section are subject to suspension or revocation as provided in Section 1713.025.
(Ord. 173-22. Passed 1-17-23.)