§ 37.22 DEFAULTING BIDDER.

   If the successful bidder refuses or fails to accept a purchase order or enter into a contract, as the case may be, within 10 days after he or she has been notified of the award, his or her bid security shall be forfeited to the city and the City Council may make the award to the next lowest responsible bidder. If the award is thus made to the next lowest responsible bidder, the amount of the lowest bidder’s security shall be applied by the city to the difference between the lowest bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. If there is not enough bid security to compensate the city for its loss, the defaulting bidder shall be liable for the deficit.

(1969 Code, § 2-307) (Ord. 1975-2, passed 4-14-1975)

§ 37.23 RETURN OF BID DEPOSIT.

   After the successful bidder has accepted a purchase order or entered into a contract, as the case may be, bid deposits shall be returned to the unsuccessful bidders.

(1969 Code, § 2-308) (Ord. 1975-2, passed 4-14-1975)

§ 37.24 PURCHASES BY QUOTATIONS.

   Any purchase of, or contract for, supplies or services when the amount thereof is reasonably expected to be less than $5,000 may be made by the City Council by quotations.

(1969 Code, § 2-309) (Ord. 1975-2, passed 4-14-1975; Am. Ord. 1980-56, passed 12-22-1980; Am. Ord. 1983-13, passed 5-23-1983; Am. Ord. 1986-3, passed 1-27-1986)

§ 37.25 QUOTATION PROCEDURE.

   All quotations shall be solicited as follows.

   (A)   Quotations shall be solicited by the appropriate Commissioner or the appropriate superintendent in writing, orally, or by telephone.

   (B)   Whenever possible at least 2 quotations shall be obtained.

   (C)   Upon report of the quotations by the appropriate Commissioner or superintendent to the City Council, awards shall be made by the City Council to the lowest quotation. However, the City Council may reject any and all quotations received.

(1969 Code, § 2-310) (Ord. 1975-2, passed 4-14-1975)

§ 37.26 DETERMINING LOWEST QUOTATION.

   In determining the lowest responsible quoter, the following shall be considered, in addition to price:

   (A)   The quality of supplies offered;

   (B)   The ability, capacity, and skill of the quoter to perform the contract or provide the supplies of services required;

   (C)   Whether the quoter can perform the contract or provide the supplies promptly, or within the time specified, without delay or interference;

   (D)   The sufficiency of the quoter’s financial resources and the effect thereof on his or her ability to perform the contract or provide the supplies or services;

   (E)   The character, integrity, reputation, judgment, experience, and efficiency of the quoter;

   (F)   The quality of quoter’s performance on previous orders or contracts with the city;

   (G)   Litigation by the quoter on previous orders or contracts with the city;

   (H)   The previous and existing compliance by the quoter with law and ordinances relating to the subject of the purchase or contract;

   (I)   The ability of the quoter to provide future maintenance and service where maintenance and service is essential; and

   (J)   Payment of local sales or use taxes that will accrue to the city.

(1969 Code, § 2-311) (Ord. 1975-2, passed 4-14-1975)

§ 37.27 EXPENDITURES IN EXCESS OF $1,000; COUNCIL APPROVAL.

   Notwithstanding the provisions of this subchapter, any contemplated expenditures for or on behalf of any department or subdivision of the city corporate entity which are in excess of $1,000 must be submitted to the entire City Council for approval prior to purchase.

(1969 Code, § 2-312) (Ord. 1980-55, passed 12-22-1980; Am. Ord. 2001-5, passed 2-12-2001)