(A) Under the direction of the City Manager, the Director of Personnel is responsible for the control, maintenance and safekeeping of official personnel records. Every city employee having or receiving employee personnel information is responsible for maintaining the confidentiality of the information.
(B) Official personnel records or personnel file folders shall not be removed from the personnel office by any person unless specifically authorized by the Director of Personnel or by the City Manager.
(C) An individual employee shall be notified by the personnel office when his or her personnel information is requested and released to a person or organization outside of city employment, to whom it was released and for what reason. The notice shall be made by furnishing the employee with a copy of the form that is provided to the individual who requests and receives the information.
(`86 Code, § 2-80)