A. Regular Meetings: There shall be a regular meeting of the Village President and Board of Trustees at the Village Hall on the following days:
1. The fourth Tuesday of each month at six thirty o'clock (6:30) P.M.
2. If any regular meeting falls on a legal holiday, then the Board shall designate another meeting date.
B. Special Meetings: The Village President or any two (2) Trustees may call special meetings of the Board of Trustees and each Trustee, if in the Village, shall be notified of all special meetings.
C. Meetings Open To The Public: All meetings shall be open to the public in compliance with State law. (Ord. 2017-21, 10-24-2017)
A. In order to constitute a quorum for all public meetings of the Village Board, a majority of the Corporate Authorities must be physically present for the transaction of business, but a lesser number may organize and adjourn, from day to day, and may compel the attendance of absent members.
B. At a regular meeting, special meeting or committee meeting of the Board of Trustees, if a quorum is physically present, a Trustee or the Village President ("Board member") may attend the meeting by video or audio conference if the Board member is prevented from physically attending because of: 1) personal illness or disability, 2) employment purposes or the business of the Village, or 3) family or other emergency, so long as the Board member notifies the Village Clerk before the meeting (unless advance notice is impractical) and the Board member participates by video or audio conference.
C. After a roll call establishing that a quorum is physically present where a Board member desires to attend by video or audio conference, the presiding officer shall state that: 1) notice was received by a Board member to attend by video or audio conference, and 2) the Board member will be deemed authorized to attend, unless a motion objecting to the Board member's attendance is made, seconded, and approved by two-thirds (2/3) of the Corporate Authorities physically present at the meeting. (Ord. 2006-52, 12-19-2006)
At the first regular meeting of the Board of Trustees held after the regular Village election and qualification of the Village President and members of the Board, or as soon thereafter as is convenient, and at the first regular meeting in the month of May in nonelection years, the Village President, with the advice and consent of the Board of Trustees, shall:
A. Name the standing committees and Commission members, which shall include:
1. Finance.
2. Economic development/public relations.
3. Public works.
4. Parks and recreation.
5. Public safety.
6. Ordinances/building.
7. Board of local improvements, to consist of two (2) trustees with the village president as chairman.
8. Budget, to consist of all trustees to annually review the budget for presentation to the village board prior to the beginning of the fiscal year.
9. Liquor Commission, to consist of two (2) trustees with the village president as chairman.
10. Forestry Commission, with membership as set forth in Section 2-6-1 of this Code.
Unless otherwise specified above, the committees shall consist of up to three (3) trustees, each with one trustee to be designated as committee chair. Members of the above specified committees shall hold their offices for one year or until their successors are appointed. When a vacancy shall occur in any of the above committees, the village president shall fill the same forthwith with the advice and consent of the village board. No member of the board of trustees shall be excused from serving on committees.
B. There is established a standing committee known as the committee of the whole, which shall consist of the village president and all of the trustees.
1. The committee of the whole shall consider and discuss, but not act upon, affairs of the village.
2. A quorum of the committee of the whole shall not be less than four (4). The village president shall serve as chair of the committee of the whole and conduct the order and consideration of business of the committee of the whole. In the absence of the village president, the trustees shall appoint one of their number to act as temporary chairman, who shall perform the duties of chair for the time being.
3. The committee of the whole shall meet on the dates as determined by the annual reorganizational meeting or thereafter. If any committee of the whole meeting falls on a legal holiday, then the committee of the whole shall designate another meeting date. The village president or any two (2) trustees may call special meetings of the committee of the whole and each trustee shall be notified of all special meetings.
4. Committee of the whole agendas will be prepared by the village administrator or clerk at direction of the village president and village board. Any village board member can place an item on the agenda by contacting the president, administrator, or clerk.
C. Ad hoc committees may be established by the village president, subject to advice and consent of the village board, for matters that the village president and board deem appropriate. (Ord. 2007-26, 5-22-2007; Ord. 2019-19, 8-27-2019; Ord. 2021-10, 5-5-2021)
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