(a) Any person, on written request and as provided herein, may obtain reasonable advance notification of all meetings at which any specific type of public business is scheduled to be discussed.
(b) Such person may file a written request with the Clerk specifying:
(1) The person's name, and the address and telephone number at or through which the person can be reached during and outside of business hours;
(2) The specific type of public business discussion for which the person is requesting advance notification;
(3) The municipal body that is the subject of such request; and
(4) The number of calendar months (not to exceed 12) which the request covers. The request may be canceled by request from the person to the Clerk.
(c) Each written request shall be accompanied by stamped self-addressed envelopes sufficient in number to cover the number of regular meetings during the time period covered by the request and an estimated number of special meetings. The Clerk shall notify the requesting person in writing when the supply of envelopes is running out, and if the person desires notification after the supply has run out, such person must deliver to the Clerk an additional reasonable number of stamped self-addressed envelopes as a condition to receiving further notifications.
(d) The requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and the request may be conclusively relied on by the City or municipal body that is the subject of the request, and the Clerk.
(e) The Clerk shall, if possible, give advance notification under this section by written notification. If written notification cannot be given or has not been given, the Clerk shall give oral notification.
(f) The contents of written notification under subsection (e) hereof above may be a copy of the agenda of the meeting. Written notification may be accomplished by giving advance written notification, by copies of the agendas of all the meetings of the municipal body that is the subject of the request.
(Res. 1975-44. Passed 12-9-75.)