(a) Any person may visit or telephone the office of the Clerk during that office's regular office hours to determine, based on information available at that office:
(1) The time and place of regular meetings;
(2) The time, place, and purposes of any then known special meetings; and
(3) Whether the available agenda of any such further meeting states that any specific type of public business, identified by the person, is to be discussed at the meeting.
(b) Any notification to be given by the Clerk may be given by any person acting in behalf of or under the authority of the Clerk.
(c) A reasonable attempt at notification shall constitute notification in compliance with this chapter.
(d) A certificate by the Clerk as to compliance with this chapter shall be conclusive on the City and the municipal body involved. The certificate shall be conclusive evidence as to the facts set forth therein, on which all persons can rely that this chapter has been complied with.
(e) The Clerk shall maintain a record of the date, manner, and time, if pertinent under this chapter, of all actions taken with regard to notices and notifications under Sections 109.01 through 109.06, and he shall retain copies of proofs of publication of any notifications or notices published thereunder.
(f) To better insure compliance with these rules as to notice and notification, it shall be the responsibility of the chairperson or secretary of a municipal body other than Council, or the person or persons calling the meetings, to timely advise the Clerk of future meetings, and the subject matters to be discussed thereat, of the municipal body.
(Res. 1975-44. Passed 12-9-75.)