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(a) The Personnel Department shall verify eligibility for any dependent enrolled in the employee benefits program and require employees to provide required documentation to establish dependent eligibility. Ineligible employees and dependents shall be terminated from employee benefits effective the date of ineligibility as determined by the Personnel Department.
(b) The Personnel Department shall administer on behalf of the City of Los Angeles, a dependent eligibility verification program, as authorized by the City Council, for employees and dependents enrolled in employee benefits programs.
(c) Upon finding by the Personnel Department during the designated dependent eligibility verification program period that an employee or employee dependents are ineligible to enroll in the employee benefits program or not entitled to a City premium subsidy, the Personnel Department shall terminate the ineligible employee or ineligible dependent from the employee benefits plan effective prospectively as established by the Personnel Department.
(d) Employees who fail to submit the dependent eligibility verification program required documentation for a dependent(s) by the verification deadline established by the Personnel Department shall be considered as ineligible dependents and terminated form the employee benefits plan effective prospectively as established by the Personnel Department.
(e) Employees who have ineligible dependent(s) removed from the employee benefits plan pursuant to Sections 4.310.1(c) and (d) shall be granted a waiver from collection of overpayment of City premium subsidy and any claims costs associated with covering an ineligible dependent(s). The waiver shall not apply to employees or dependents who received benefits coverage or City premium subsidies based on fraud or intentional misrepresentation of material fact.
SECTION HISTORY
Added by Ord. No. 183,096, Eff. 6-16-14.
(a) Definitions. The following words used in this section shall be construed as defined herein:
(1) “Catastrophic Illness” shall mean a non- work-related catastrophic illness/injury or life-threatening disease of an Employee or an Employee’s Family Member where other types of monetary benefits are not reasonably available, as determined by the Personnel Department’s Employee Benefits Division.
(2) “City” shall mean the City of Los Angeles.
(3) “Charter” shall the charter of the City of Los Angles.
(4) “Employee” shall mean all City employees who are eligible members of civilian benefit programs under the responsibility of the Personnel Department and the Joint Labor-Management Benefits Committee (JLMBC) as provided under Article 5 of Chapter 7 of Division 4 of the LAAC, except as regard to employees covered by MOUs 29, 31, or 32, and Ordinance No. 181,014.
(5) “Employee Benefits Division” shall mean the division within the Personnel Department that administers the City’s benefits program under this article.
(6) “Family Member” shall have the same meaning as provided in the applicable MOU of an Employee or as defined under Section 4.127 of Article 10 of Chapter 2 of Division 4 of the LAAC.
(7) “JLMBC” shall mean the Joint Labor- Management Benefits Committee established under Section 4.303 of this article.
(8) “LAAC” shall mean the City of Los Angeles Administrative Code.
(9) “Leave Program” shall mean the Catastrophic Illness Leave Program described under this section.
(10) “MOU” shall mean the Memorandum of Understanding that is applicable to the Employee.
(b) Purpose. The Leave Program is designed to provide Employees who are experiencing or suffering from Catastrophic Illness or caring for a Family Member who is experiencing or suffering from a Catastrophic Illness additional compensated leave to continue meeting the minimum eligibility criteria required to continue receiving benefits provided through the civilian benefit programs, as administered and overseen by the Personnel Department and the JLMBC.
(c) Eligibility and Rules for Leave Program. An Employee shall be eligible to participate in the Leave Program after submitting an application to the Employee Benefits Division, provided the Employee has met all the following applicable conditions:
(1) Passed probation and be a permanently employed full-time or half-time employee;
(2) On active payroll status;
(3) Exhausted all monetary benefits such as sick leave, vacation hours, floating holiday(s), and accrued compensatory time-off;
(4) Experiencing or suffering from Catastrophic Illness or caring for a Family Member(s) who is experiencing or suffering from Catastrophic Illness;
(5) Executed a signed attestation that discloses the pertinent medical information related to the Catastrophic Illness described under Subdivisions (3) and/or (4) of this subsection to the Employee Benefits Office;
(6) Exhausted all enrolled disability insurance benefits offered by civilian benefit programs under the responsibility of the Personnel Department and the JLMBC with respect to the same Catastrophic Illness for which the Leave Program is being requested; and
(7) Not currently receiving disability insurance benefits from any other disability insurance program.
(d) Compensated Leave.
(1) An Employee, who meets the eligibility provision described under Subsection (c), may be compensated up to an aggregate maximum of 480 hours during the Employee’s employment with the City without regard to any break in service with the City, to be paid as authorized by the Employee Benefits Division and to be funded within the budgeted funds of the employing City department, office, or bureau.
(2) The amount of compensation received by the Employee from the Leave Program will be equivalent to the number of hours claimed by the Employee or as otherwise authorized by the Employee Benefits Division under the Leave Program at such Employee’s rate of pay.
(3) An Employee cannot receive compensation through the Leave Program concurrently with other compensatory time; use of compensation through the Leave Program shall be at the direction of the Employee Benefits Division.
SECTION HISTORY
Added by Ord. No. 187,929, Eff. 7-7-23.
a. Duty of General Manager Personnel Department and Director of the Office of Administrative and Research Services. The General Manager Personnel Department, with the cooperation of the Director of the Office of Administrative and Research Services and the heads of all departments (except Harbor, Airports and Water and Power), is hereby directed to maintain a general training and development program for all employees, a management development program for executives, middle level management and staff personnel, and other programs to train and improve the performance of City employees. Development and training may take the form of formalized training courses on employee time, either fee or under tuition reimbursement, seminars and workshops on City time, City-sponsored or provided courses on City time, rotation or exchange programs, special assignments, supervisory coaching and counseling, apprentice and work study programs, or any other appropriate method.
b. Annual Review of Program. To maintain such programs, the Personnel Department shall, with the cooperation of each department head, annually review the existing programs and revise and update them as required. Programs shall include the following features.
1. General Employee Development and Training. Specific proposals on an individual and group basis to improve performance, identify promotional opportunities, and enhance the opportunities for promotion of non-management employees to management and other higher level jobs.
2. Management Development and Training. Identification of the key management jobs in the department, and
(a) Identification of the sources of qualified replacements, individually and organizationally;
(b) Specific individual proposals for improving the performance of incumbents and for broadening the experience and increasing the potential of replacements;
(c) Identification of incumbents who are performing in an outstanding competent manner, with evidence of such competence, and proposals for recognition of such competence.
c. Implementation of the Program.
1. Developing a Departmental Program. Representatives of the Personnel Department shall meet periodically with the departmental training committee or individual designated as training coordinator, shall review the development needs of employees of the department as related to organizational objectives, and shall draft a plan for the implementation of a training and development program to satisfy these needs.
d. Records and Reports. Each departmental training committee or coordinator shall annually on September 1, report through its normal channels to the Personnel Department on the employee training and developmental programs held during the preceding fiscal year. Progress will be reviewed by the General Manager Personnel Department and the Director of the Office of Administrative and Research Services. The General Manager Personnel Department shall report to the Mayor and the City Council annually on January 1 on the progress of all departments as of June 30 each year.
SECTION HISTORY
Based on Ord. No. 131,755.
Amended by: Ord. No. 134,983; Ord. No. 143,615, Eff. 8-19-72; Ord. No. 173,308, Eff. 6-30-00, Oper. 7-1-00; Subsec. a., Ord. No. 184,264, Eff. 5-5-16.
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