a. The appointing authority of any department is hereby authorized to assign any employee of the appointing authority’s department to take a specialized training course provided that such appointing authority determines that such a course is of direct value to the City and relevant to the employee’s duties and will provide special knowledge and skills that cannot be provided through available in service training programs, and provided further that such specialized training course is first approved by the Director of the Office of Administrative and Research Services and the General Manager Personnel Department.
b. The Director of the Office of Administrative and Research Services and the General Manager Personnel Department may by rule prescribe the conditions under which an employee may be required to repay the City for the cost of any tuition for which the employee was reimbursed or for the cost of any other training, institute or seminar on or off City time which was prepaid by the City, provided such payment by the City exceeds $300, if the employee fails to remain in the City service a reasonable length of time after completion of such training, to be determined by the appointment authority, but not to exceed three years. When an employee is required to repay the cost of tuition or training, the employee shall sign an agreement which appointing authorities are hereby authorized to execute, and which shall be substantially in the form set forth below. Such agreement shall not be deemed a contract of employment between the City and the employee executing the same.
The standard form of such agreement shall be as follows:
SPECIALIZED TRAINING AGREEMENT
THIS AGREEMENT made and entered into this ___ day of ____________, 19____, by and between the CITY OF LOS ANGELES, a municipal corporation, hereinafter referred to as CITY, and ___________________ a City employee, hereinafter referred to as EMPLOYEE.
WITNESSETH:
WHEREAS, training is needed for certain personnel in the , (Department of Bureau) and the training of said personnel in (Type of Training) will promote efficiency and economy in City government, and
WHEREAS, Specialized Training or a course involving Tuition Reimbursement costing in excess of $300 pursuant to the provisions of Los Angeles Administrative Code Section 4.314 is available through (Organization Offering Training) which will provide the necessary skills and abilities to said employees in the field of________________and
WHEREAS, (Employee Name) has been assigned to take a Specialized Training Course, or is eligible for Tuition Reimbursement for a course costing in excess of $300 pursuant to the provisions of Los Angeles Administrative Code Section 4.314, and
WHEREAS, the necessary funds have been provided for this purpose,
NOW, THEREFORE, the parties hereto agree as follows:
1. City agrees to pay for a Specialized Training Course or to provide Tuition Reimbursement for a course costing in excess of $300 conducted by _______________________.
2. Employee shall be paid the Employee’s normal salary for the Employee’s job classification while taking the Specialized Training Course herein referred to upon the basis of an eight (8) hour day, forty (40) hour week, without any compensation for overtime or other adjusted compensation or premium pay based upon time spent in taking such Specialized Training Course.
If Employee is taking a course for which Tuition Reimbursement in excess of $300 has been approved in accordance with the provisions of Los Angeles Administrative Code Section 4.314, and which course is taken outside of Employee’s regular hours of employment, no compensation shall be allowed for time spent in taking such course.
Such Specialized Training Course, or the course approved for tuition reimbursement, shall consist of (Insert appropriate course description).
3. Employee agrees to reimburse City for all money advanced by City for Employee’s Specialized Training Course or for money received as reimbursement for tuition upon leaving City service.
Nothing contained herein shall be construed as requiring or obligating Employee to remain in City service; however, if Employee does remain in the employ of City after completion of Employee’s Specialized Training Course or after receiving tuition reimbursement for a course costing in excess of $300, Employee’s obligation to reimburse City for the cost of Employee’s Specialized Training Course or tuition reimbursement shall be reduced by _____% for each month Employee remains with City.
4. If Employee leaves City service because of death, prolonged illness, mental defects, disability or similar eventualities beyond the control of Employee, or because of termination for cause, or because of retirement, said obligation to reimburse City shall be deemed satisfied and Employee shall make no payments to City.
5. This agreement shall not be deemed to be or construed a contract of employment between the parties hereto.
IN WITNESS WHEREOF, the CITY OF LOS ANGELES has caused this agreement to be executed on its behalf by its duly authorized officers and EMPLOYEE has executed the same the day and year first above written.
CITY OF LOS ANGELES,
By
City Employee
ATTEST:
City Clerk
SECTION HISTORY
Based on Ord. No. 131,755.
Amended by: Ord. No. 143,615, Eff. 8-19-72; Ord. No. 173,308, Eff. 6-30-00, Oper. 7-1-00.