(1) Method. Licensees must provide to the Police Department the information required in § 612.10 (1) through (6), in writing, on forms approved by the business day following the date of the transaction. The licensee must display a sign of sufficient size, and in a conspicuous place in the premises, so as to inform all patrons that all transactions are reported to the Police Department daily. Effective 60 days from the date of notification by the police license investigator, but no sooner than 90 days after the police license investigator provides licensee with computerized record standards, licensees must submit every reportable transaction to the Police Department daily in the following manner.
(a) Class A licensees must, and Class B licensees may, provide to the Police Department the information required in § 612.10(1) through (6), by transferring it from their computer to the Police Department via modem (computer needs and capabilities will be determined by the Chief of Police or designee). All required records must be transmitted completely and accurately after the close of business each day in accordance with standards and procedures established by the issuing authority using a dial-callback protocol or other procedures that address security concerns of the licensees and the issuing authority. The licensee must display a sign of sufficient size, in a conspicuous place in the premises, which informs all patrons that all transactions are reported to the Police Department daily.
(b) Class A and B secondhand dealers shall maintain records and provide those records to the Police Department pursuant to a records retention and reporting plan approved by the Chief of Police prior to the issuance of a license.
(c) Class C secondhand dealers shall report transactions to the Police Department on forms provided by the issuing authority.
(2) Billable transaction fees. Licensees, regardless of class, will be charged for billable transactions at the current rate for the medium by which they were reported to the Police Department except:
(a) If a Class A licensee or a Class B licensee who has consistently reported via modem, is unable to successfully transfer the required reports by modem, the licensee must provide the Police Department printed copies of all reportable transactions along with the video tape(s) for that date, by 12:00 noon the next business day, and must be charged at the modem rate for billable transactions;
(b) If the problem is determined to be in the licensee's system and is not corrected by the close of the first business day following the failure, the licensee must provide the required reports as detailed in division(2)(a), and must be charged at the modem rate for transactions through the close of the first business day following the failure, and at the manual rate for all subsequent billable transactions until the error is corrected;
(c) If the problem is determined to be outside the licensee's system, the licensee must provide the required reports in detail in division (2)(a) and will be billed at the modem rate for billable transactions until the error is corrected;
(d) If a Class A licensee or a Class B licensee who has consistently reported via modem, is unable to capture, digitize or transmit the photographs required in § 612.10(8) and (9), the licensee must immediately take all required photographs with a still camera, immediately develop the pictures, cross-reference the photographs to the correct transaction, and deliver them to the Police Department by 12:00 noon the next business day. Billable transactions will be charged at the modem rate for transactions through the close of the first business day following the failure and at the manual rate for all subsequent billable transactions until the error is corrected;
(e) Second and subsequent occurrences of circumstances detailed in divisions (2)(a), (2)(b) or (2)(d), within any six consecutive months, will be charged at the manual rate for billable transactions until the error is corrected; or
(f) Divisions (2)(a) through (e) notwithstanding, the police license investigator may, upon presentation of extenuating circumstances, extend the period that a qualifying licensee is billed at the modem rate for billable transactions.
(Prior Code, § 612.11)