At the time of any reportable transaction other than renewals, extensions or redemptions, every licensee must immediately record in English the following information by using ink or other indelible medium on forms or in a computerized record approved by the police license investigator:
(1) A complete and accurate description of each item including, but not limited to, any trademark, identification number, serial number, model number, brand name or other identifying mark on an item;
(2) The purchase price, amount of money loaned upon or pledged therefor;
(3) The maturity date of the transaction and the amount due, including monthly and annual interest rates and all pawn fees and charges;
(4) Date, time and place the item of property was received by the licensee;
(5) Full name, residence address, residence telephone number and date of birth and accurate description of the person, from whom the item of the property was received, including: sex, height, weight, race, color of eyes and color of hair;
(6) The identification number and state of issue from any of the following forms of identification of the seller:
(a) Current Minnesota driver's license;
(b) Current Minnesota identification card; or
(c) Current photo identification card issued by another state.
(7) The signature of the person identified in the transaction;
(8) Effective 60 days from the date of notification by the police license investigator of acceptable video standards, but no sooner than October 1, 2000, the licensee must also take a color photograph or color video recording of:
(a) Each customer involved in a billable transaction; and
(b) Every item pawned or sold that does not have a unique serial or identification number permanently engraved or affixed. If a photograph is taken, it must be at least two inches in length by two inches in width and must be maintained in a manner that the photograph can be readily matched and correlated with all other records of the transaction to which they relate. The photographs must be available to the Chief of Police, or the Chief's designee, upon request. The major portion of the photograph must include an identifiable front facial close-up of the person who pawned or sold the item. Items photographed must be accurately depicted. The licensee must inform the person that he or she is being photographed by displaying a sign of sufficient size in a conspicuous place in the premises. If a video photograph is taken, the video camera must zoom in on the person pawning or selling the item so as to include an identifiable close-up of that person's face. Items photographed by video must be accurately depicted. Video photographs must be electronically referenced by time and date so they can be readily matched and correlated with all other records of the transaction to which they relate. The licensee must inform the person that he or she is being videotaped orally and by displaying a sign of sufficient size in a conspicuous place on the premises. The licensee must keep the exposed videotape for three months.
(9) Digitized photographs. Effective 60 days from the date of notification by the police license investigator, but no sooner than October 1, 2000, Class A licensees must, and Class B licensees may, fulfill the color photograph requirements in division (8) by submitting them as digital images, in a format specified by the issuing authority, electronically cross-referenced to the reportable transaction they are associated with. Notwithstanding the digital images may be captured from required video recordings, this provision does not altar or amend the requirements in division (8);
(10) Renewals, extensions and redemptions. For renewals, extensions and redemptions, the licensee shall provide the original transaction identifier, the date of the current transaction and the type of transaction; and
(11) Inspection of records. The records must at all reasonable times be open to inspection by the Police Department or City Clerk's office. Data entries shall be retained for at least three years from the date of transaction. Entries of required digital images shall be retained a minimum of 90 days.
(Prior Code, § 612.10)