ARTICLE 2. ADMINISTRATION
CHAPTER 1. ELECTED AND APPOINTED OFFICIALS
Section
   1-2-1-1.   Mayor; election; eligibility
   1-2-1-2.   Mayor; powers and duties
   1-2-1-3.   City Clerk; election; eligibility
   1-2-1-4.   City Clerk; powers and duties
   1-2-1-5.   City Controller; appointment; eligibility
   1-2-1-6.   City Controller; powers and duties
   1-2-1-7.   Corporation Counsel; appointment; eligibility
   1-2-1-8.   Corporation; Counsel; powers and duties
   1-2-1-9.   Other officials
   1-2-1-10.   Departments; appointment and dismissal of employees
§ 1-2-1-1. MAYOR; ELECTION; ELIGIBILITY.
   (A)   The Mayor is the City Executive and shall be elected for a term of four years as provided in I.C. 3-10-6.
   (B)   A person is eligible to be the executive only if that person has been a resident of the City for at least one year immediately preceding his or her election. The Mayor forfeits office if he or she ceases to be a resident of the City.
§ 1-2-1-2. MAYOR; POWERS AND DUTIES.
   The Mayor shall:
   (A)   Enforce the ordinances of the City and the statutes of the state;
   (B)   Provide a statement of finances and general condition of the City to the Common Council at least once a year;
   (C)   Provide any information regarding City affairs that the legislative body requests;
   (D)   Recommend, in writing, to the Common Council actions that the Mayor considers proper;
   (E)   Call special meetings of the Common Council when necessary;
   (F)   Supervise all subordinate officers;
   (G)   Ensure efficient government of the City;
   (H)   Fill vacancies in City offices when required by I.C. 3-13-1 et seq.;
   (I)   Sign all bonds, deeds and contracts of the City and all licenses issued by the City;
   (J)   Approve or veto ordinances, orders and resolutions of the legislative body under I.C. 36-4-6-14;
   (K)   Make appointments prescribed by I.C. 36-4-9 and 36-4-11-2; and
   (L)   Perform any other duty prescribed by statute.
§ 1-2-1-3. CITY CLERK; ELECTION; ELIGIBILITY.
   (A)   The City Clerk is the clerk of the City and shall be elected for a term of four years as provided by I.C. 3-10-6.
   (B)   A person is eligible to be the City Clerk only if that person has been a resident of the City for at least one year immediately preceding his or her election. The City Clerk forfeits office if he or she ceases to be a resident of the City.
§ 1-2-1-4. CITY CLERK; POWERS AND DUTIES.
   The City Clerk shall:
   (A)   Serve as clerk of the Common Council as prescribed by I.C. 36-4-6-9 and maintain custody of its records;
   (B)   Maintain all City records required by law;
   (C)   Keep the City Seal;
   (D)   As soon as a successor is elected and qualified, deliver to that successor all the records and property of the City Clerk’s Office;
   (E)   Perform other duties prescribed by law;
   (F)   Administer oaths when necessary in the discharge of the City Clerk’s duties, without charging a fee;
   (G)   Take depositions, without charging a fee; and
   (H)   Take acknowledgment of instruments that are required by statute to be acknowledged, without charging a fee.
§ 1-2-1-5. CITY CONTROLLER; APPOINTMENT; ELIGIBILITY.
   (A)   The City Controller appointed under I.C. 36-4-9-6 is the fiscal officer of the City and the head of the Department of Finance.
   (B)   To be eligible to be appointed as the head of the Department of Finance for the City of Lawrence, a person must be a resident of Marion County.
§ 1-2-1-6. CITY CONTROLLER; POWERS AND DUTIES.
   The City Controller shall:
   (A)   Prescribe the form of reports and accounts to be submitted to the Department of Finance;
   (B)   Sign and issue all warrants on the City treasury;
   (C)   Audit and revise all accounts and trusts in which the City is concerned;
   (D)   Keep separate accounts for each item of appropriation made for each City department, including a statement showing the amount drawn on each appropriation, the unpaid contracts charged against it and the balance remaining;
   (E)   At the end of each month, submit under oath to the Common Council a report of the accounts of the City and showing revenues, receipts, expenditures and the sources of revenues;
   (F)   At the end of each fiscal year, submit under oath to the Common Council a report of the accounts of the City published in pamphlet form and showing revenues, receipts, expenditures and the sources of revenues;
   (G)   Maintain custody of the records of the Department of Finance and turn them over to the fiscal officer’s successor in office;
   (H)   Perform duties prescribed by statute concerning the negotiation of City bonds, notes and warrants;
   (I)   Keep a register of bonds of the City and of transfers of those bonds;
   (J)   Manage the finances and accounts of the City and make investments of City money, subject to the ordinances of the Common Council;
   (K)   Issue City licenses on payment of the license fee;
   (L)   Collect fees as fixed by ordinance;
   (M)   Pay into the City treasury all fees and other City money collected by the Department during the preceding week, specifying the source of each item;
   (N)   Prescribe payroll and account forms for all City offices;
   (O)   Prescribe the manner in which salaries shall be drawn;
   (P)   Prescribe the manner in which creditors, officers and employees shall be paid;
   (Q)   Provide that all wages and salaries are payable semi-monthly, unless the Common Council establishes more frequent payments;
   (R)   Notify the City executive of the failure of any City officer to collect money due the City or to pay City money into the City treasury; and
   (S)   Draw warrants on the City treasury for miscellaneous City expenditures not made under the direction of a department and not specifically fixed by statute.
(Am. Ord. 11, 2013, passed 8-21-2013)
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