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(a) Except in the case of a special meeting referred to in Section 107.05(d), the Clerk shall, no later than twelve hours before the time of a special meeting of a Municipal Body, post a statement of the time, place and purpose of such special meeting.
(b) The statement under this section and the notification under Section 107.05 shall state such specific or general purpose or purposes then known to the Clerk to be considered at such special meeting and may state, as an additional general purpose, that any other business as may properly come before such Municipal Body at such meeting may be considered and acted upon. (Ord. 1976-33. Passed 3-3-76.)
(a) Any news media organization that desires to be given advance notification of special meetings of a Municipal Body shall file with the Clerk a written request therefor. Except in the event of any emergency requiring immediate official action as referred to in subsection (d) hereof, a special meeting shall not be held unless at least twenty-four hours advance notice of the time, place and purpose of such special meeting is given to the news media that have requested such advance notification in accordance with subsection (b) hereof.
(Ord. 1976-33. Passed 3-3-76.)
(b) News media requests for such advance notification of special meetings shall specify: the Municipal Body that is the subject of such request; the name of the media; the name and address of the person to whom written notification to the media may be mailed, faxed, emailed or sent by any other appropriate electronic format or delivered, and the name, address and telephone number, including the address and telephone number at which notification may be given either during or after business hours, of at least two people to either one of whom oral notification to the media may be given, and at least one telephone number which the request identifies as being manned, and which can be called at any hour for the purpose of giving oral notification to such media.
Any such request shall be effective for one year from the date of filing with the Clerk or until the Clerk receives written notice from such media canceling or modifying such request, whichever is earlier. Each requesting news media shall be informed of such period of effectiveness at the time it files its request. Such requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be considered made unless it is complete in all respects as specified in this chapter, and such request may be conclusively relied upon by the City, the Clerk and the Municipal Body that is the subject of such request.
(c) The Clerk shall give such oral notice, written notice, or other appropriate electronic notice, including but not limited to, fax or email, as the Clerk determines to the news media that have requested such advanced notice in accordance with subsection (b) hereof, of the time, place and purpose of each special meeting at least twenty four hours prior to the time of the special meeting.
(d) In the event of an emergency requiring immediate official action, a special meeting may be held without giving twenty four hours advance notice thereof to the requesting news media. The person calling such meeting, or any one or more of such persons or the Clerk on their behalf, shall immediately give oral notification, or written notification, or other appropriate electronic notice, including but not limited to, fax or email, as the person giving such notice determines, of the time, place and purpose of such special meeting to the news media that have requested such advance notice in accordance with subsection (b) hereof. The minutes or the call, or both, of any such special meeting shall state the general nature of the emergency requiring immediate official action.
(Ord. 2016-18. Passed 3-16-16.)
(a) Any person, upon written request and as provided herein, may obtain reasonable advance notice of all meetings at which any specific type of public business is scheduled to be discussed. Such person may file a written request with the Clerk specifying: the person's name, the address and telephone number at or through which the person can be reached during and after business hours; the specific type of public business, the discussion of which the person is requesting advance notice; the Municipal Body that is the subject of such request; and the number of calendar months, not to exceed twelve, which the request covers. Such request may be canceled upon request from such person to the Clerk.
Each such written request shall be accompanied by stamped, self-addressed envelopes sufficient in number to cover the number of regular meetings during the time period covered by the request and an estimated number of twenty special meetings. The Clerk shall notify the requesting person in writing when the supply of envelopes is running out, and if the person desires notification after such supply has run out such person must deliver to the Clerk an additional reasonable number of stamped self-addressed envelopes as a condition to receiving further notifications. Such requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the City, the Clerk and the Municipal Body that is the subject of such request.
(b) The Clerk shall give such advance notice under this section by written notice or by oral notice, or both, as the Clerk determines. The contents of written notification under this subsection may be a copy of the agenda of the meeting. Written notification under this subsection may be accomplished by giving advance written notification by copies of the agenda of all meetings of the Municipal Body that is the subject of such request. (Ord. 1976-33. Passed 3-3-76.)
(a) Any person may visit or telephone the office of the Clerk during regular office hours of that office to determine, based on information available at that office: the time and place of regular meetings; the time and place and purpose of any then known special meeting; and whether the available agenda of any such future meeting states that any specific type of public business, identified by such person, is to be discussed at such meeting.
(b) Any notification provided herein to be given by the Clerk may be given by any person acting in behalf of or under the authority of the Clerk.
(c) A reasonable attempt at notification shall constitute notification in compliance with this chapter.
(d) A certificate by the Clerk as to compliance with the provisions of this chapter shall be conclusive upon this City and the Municipal Body involved.
(e) To better ensure compliance with the provisions herein as to notice and notification, it shall be the responsibility of the chairperson or secretary of a Municipal Body, other than Council, or the person or persons calling the meeting to timely advise the Clerk of future meetings of such Municipal Body and the subject matter to be discussed thereat.
(Ord. 1976-33. Passed 3-3-76.)
(THIS SECTION WAS REPEALED BY KENT CITY COUNCIL ON JAN. 10, 1996 BY ORDINANCE NO. 1996-02.)
(Ord. 1996-02. Passed 1-10-66.)
The Clerk of Council shall deliver a copy of this chapter along with any subsequent amendments thereto, to each member of the municipal bodies herein affected at such times as such member takes office or within thirty days after such amendments are passed.
(Ord. 1979-227. Passed 12-19-79.)