The applicant shall be responsible for submitting plans that comply with the standards established herein and follow the procedures established hereby. The following materials shall be submitted to begin the subdivision review process:
(A) Subdivision Plan Standards. Every subdivision plan shall consist of one or more maps, the horizontal scale of which shall not be less than fifty feet to one inch or more than one hundred feet to one inch. These maps, together with written data, shall fully and clearly disclose the following information:
1. The proposed name of the subdivision.
2. A legal description of the land contained within the subdivision prepared by a licensed land surveyor.
3. The names, mailing addresses and electronic contact information for all persons, firms and corporations holding interests in said land and proof of ownership (preliminary opinion of title) and consent from any lienholder of record granting authorization to subdivide the property.
4. The name, a mailing address and telephone number of the engineer, surveyor or other persons that prepared the subdivision plan, each within his/her proper realm of professional responsibility.
5. The location of the boundary lines of the proposed subdivision in relation to section, quarter section, and quarter-quarter section lines and any political boundaries of the city which are part of the legal description of the property.
6. The boundaries and dimensions of all blocks and lots within the proposed subdivision together with the numbers proposed to be assigned to each lot and block.
7. A data table showing the number of lots, the approximate lot area for each lot within the proposal site, and the total acreage of the entire proposal area.
8. A statement of proposed methods for provision of irrigation/domestic water supplies and for wastewater disposal, including a brief narrative describing the methods of providing such services and explaining its suitability.
9. A sketch map of the general vicinity in which the land proposed for subdivision lies depicting streets and roads in the vicinity of the proposal, streams, or bodies of water within five hundred feet of the exterior boundaries.
10. Any existing or proposed easements and right-of-way dedications.
11. All proposed streets and pedestrian ways, showing width, curbs, swales, sidewalks, and proposed street names.
12. All adjacent streets including drainage facilities, curb locations and existing pedestrian ways.
13. Show location of existing buildings and setbacks from proposed lot lines and proposed streets.
14. Show the location, dimensions, and area of all parcels of land to be set aside for parks, open space, or other public use or for the use of property owners in the proposed subdivision.
15. Depict development phases, or stages, if the project will be done in parts; and
16. Preliminary system plans for each proposed subdivision that should include:
17. A proposed utility infrastructure plan, including sewer layout plan, water line locations, and approximate centerline grades;
(a) General grading plan showing ultimate surface water flow patterns and generally depicting areas where surface elevations would be altered by two feet or more.
(b) Pedestrian circulation plans; and
(c) Traffic studies, if required by the public works superintendent.
(B) Hearing Before Planning and Zoning Commission. Once the application has been reviewed by the city staff and the staff has determined that the application is complete and that sufficient information regarding the proposal can be provided for the planning and zoning commission, the matter will be placed on the planning and zoning commission agenda for public hearing when the commission agenda can allow the matter to be heard properly. Every effort should be made to schedule such initial public hearing within no more than one hundred twenty days from the date when the application is determined to be complete.
(C) Comment from Public Agencies Providing Services. Upon the acceptance of a proposed subdivision plan for processing, the city shall provide one copy of the completed application, a vicinity map on eight and one-half by eleven inch paper to be provided by the applicant to each of the following agencies and provide the agency an opportunity to comment:
1. Health district.
2. Fire district that would be providing fire protection to the subdivision.
3. Water purveyor for the proposed subdivision.
4. School district in which the subdivision is located.
5. U.S. Postal Service.
6. Law enforcement agency for the jurisdiction.
7. Highway agency providing service; and
8. Other public agencies or public service providers.
(D) Notice of Public Hearing. At least fifteen days prior to the date of a public hearing, notice of the time and place and a summary of the proposal, including any proposed exceptions, shall be published in the official newspaper of the City of Grace. Additional notice shall be provided by mail to property owners of record within three hundred feet of the external boundaries of the land being planned for subdivision and any additional land that may be substantially impacted by the proposed subdivision as determined by the planning and zoning commission, city council or city staff. When notice is required to two hundred or more property owners or purchasers of record, extraordinary notice may be given as provided by state law. Notice will also be posted by the city on the property in accordance with posting standards concerning land use matters. The applicant shall be responsible for all costs of publication and mailing of notices and posting on the property.
(E) Planning and Zoning Commission (or City Council) Public Hearing. At, or prior to, the public hearing, the city staff will provide a report for the planning and zoning commission providing information about materials received into the record from interested parties and public agencies. The public hearing shall follow the procedural resolution adopted by the city council, subject to such variation as might be appropriate in light of circumstances.
(F) Planning and Zoning Commission Recommendation. After the planning and zoning commission has reviewed the subdivision plan at the public hearing, the commission shall forward a recommendation to the city council. The commission shall recommend approval, approval with conditions, or disapproval of the subdivision as soon as it has had time to thoughtfully contemplate the materials presented to it for decision. The city staff shall notify the applicant, in writing, of the recommendation of the commission and any recommended conditions or changes requested and shall advise the applicant that the subdivision will be scheduled for consideration by the city council only after a written request has been filed by the applicant.
(G) City Council Decision. Upon receipt of a written request that the subdivision be placed on the city council agenda, the administrator shall present the subdivision request before the city council for scheduling. The city council, upon receipt of the recommendation from the planning and zoning commission, and after opportunity to review the file and minutes from the public hearing, may act upon the request based upon the compiled record or may schedule a subsequent public hearing if it deems such hearing to be necessary. Procedures for any such hearing shall comply with the city's hearing procedures resolution. The city council may approve, approve with conditions, or disapprove the subdivision. City staff will notify the applicant in writing of the decision of the city council.
(H) Department of Environmental Quality (DEQ). (Ord. 2020-5, 9-16-2020; amd. Ord. 2022-3, 7-6-2022)