Once a complete application for site plan review or site plan amendment has been filed, the Zoning Inspector shall:
(a) Circulate copies of the site plan to:
(1) Planning Commission: five (5) copies;
(2) Planning Director: one (1) copy;
(3) Service Director: one (1) copy;
(4) County Sanitary Engineer: one (1) copy;
(5) City Engineer: one (1) copy;
(6) Police Chief: one (1) copy;
(7) Fire Chief: one (1) copy;
(8) Ward Council member: one (1) copy;
(9) File: one (1) copy;
(10) CSWCD: one copy; and such others as necessary for review and comments. The technical reports and recommendations shall be presented in writing at the next regular Commission meeting available after administrative review is completed. The Clerk of the Commission shall receive a copy of the site plan at the time the others are transmitted for informational purposes. Technical reviews shall be returned to the Secretary to the Commissioner within thirty (30) days from the date mailed unless the Secretary specifies a longer time period on the comment form.
(b) Arrange for a meeting with the applicant after comments and recommendations have been returned if there are any negative comments. Any necessary revisions should be made prior to the Commission meeting.
(c) Advise the Clerk of the Commission when site plan is ready for official review and provide copies of the administrative review reports and any other appropriate documents for the Commission meeting. Formal presentation of the site plan at this meeting shall be the basis for taking of action by the Commission.
(d) Notify applicant and other parties required to receive notice, fifteen (15) days prior to the Commission meeting in which the subject site plan will be removed.