SEC. 42A-15. INSURANCE.

   (a)   An applicant for a permit to hold a special event in which the estimated number of participants and spectators exceeds 2,500 for any day of the event shall procure and keep in full force and effect for the duration of the event insurance written by an insurance company approved by the State of Texas and acceptable to the city and issued in the standard form approved by the Texas Department of Insurance. All provisions of each policy must be acceptable to the city. Each policy must name the city and its officers, employees, and appointed representatives as additional insureds. The coverage provisions of each policy must provide coverage for any loss or damage that may arise to any person or property by reason of the conduct of the special event by the applicant.

   (b)   Insurance is required in the following types and amounts:

      (1)   Commercial general liability insurance must be provided with combined single limits of liability for bodily injury and property damage of not less than:

         (A)   $500,000 for each occurrence, for an estimated daily number of participants and spectators of 2,501 to 4,999; or

         (B)   $1,000,000 for each occurrence, for an estimated daily number of participants and spectators of 5,000 or more.

      (2)   If a special event includes vehicles, aircraft, or other equipment, devices, or activities that are excluded from coverage in the commercial general liability insurance policy required in Paragraph (1) of this subsection, then separate additional liability insurance coverage for the applicable exclusion must be provided by the applicant or the aircraft provider with combined single limits of liability for bodily injury and property damage of not less than:

         (A)   $500,000 for each occurrence, for an estimated daily number of participants and spectators of 2,501 to 4,999; or

         (B)   $1,000,000 for each occurrence, for an estimated daily number of participants and spectators of 5,000 or more.

      (3)   If any alcoholic beverage is sold, served, or otherwise made available at the special event, then separate additional liquor liability insurance must be provided by the alcoholic beverage license holder in an amount of not less than $1,000,000 for each claim.

      (4)   If any fireworks, pyrotechnics, explosives, or other special effects are displayed at the special event, then separate additional general liability insurance must be provided by the pyrotechnics company in an amount of not less than $3,000,000 for each claim.

      (5)   If security guards (other than Dallas police officers or city staff) are used at the special event, then separate additional security guard liability insurance must be provided by the security guard company in an amount of not less than $1,000,000 for each claim.

      (6)   If emergency response or first aid stations (other than stations staffed by only Dallas fire-rescue officers or city staff) are provided at the special event, then separate additional medical liability insurance must be provided by the applicant in an amount of not less than $1,000,000 for each claim, and if ambulance service (other than service provided by Dallas fire-rescue officers and vehicles) is provided, then separate additional automobile liability insurance must be provided by the emergency response or ambulance provider in an amount of not less than $1,000,000 combined single limit for each claim.

      (7)   If amusement rides are provided at the special event, proof of separate additional general liability insurance meeting the state liability and coverage requirements for each particular ride must be provided by the applicant or the amusement ride provider, along with a current certificate of inspection for each ride.

      (8)   If animals are part of the special event, then separate additional general liability insurance covering any bodily injury and property damage caused by animals must be provided by the applicant or the animal provider in an amount of not less than $500,000 for each claim.

      (9)   If the special event is conducted at a city-owned facility, general liability insurance must be provided by the applicant in an amount of not less than $500,000 for each claim.

   (c)   In addition to the insurance requirements of Subsection (b) of this section, the director may require additional insurance for a special event if such additional insurance is recommended by the city's risk manager as being necessary for the protection of the city or the public health, safety, and welfare.

   (d)   If a facility or other property owned or managed by the city is subject to both the insurance requirements of this chapter and insurance requirements established by another city ordinance, an official city action, a city lease or use agreement, or other applicable law, then the insurance requirements with the greater limits and coverages must be met to conduct the special event at the facility or property.

   (e)   An original certificate of insurance completed by an authorized agent of the insurance company and evidencing each insurance coverage required under this section must be delivered to the director at least 15 days before the special event begins.

   (f)   A special event permit will not be issued until the insurance requirements have been verified by the city's third-party provider. (Ord. 31144)

SEC. 42A-16. STREET CLOSURES.

   (a)   Street closures require approval from applicable partner agencies and city departments.

   (b)   A permit holder must provide notice of street closures in accordance with Section 42A-18.

   (c)   The police department may require a traffic control plan at the expense of the applicant. If a traffic control plan is required, it must follow the standard format approved by the director and be approved by the city prior to permit issuance.

   (d)   All traffic apparatus required to fulfil a traffic control plan must be acquired at the applicant's expense.

   (e)   The director may require accommodations if a proposed street closure will restrict access to public or private parking, residences, businesses, or places of worship. (Ord. 31144)

SEC. 42A-17. PARKING.

   (a)   A complete parking plan must be submitted with each special event application. The director may waive this requirement for special events with an expected total attendance of less than 250.

   (b)   The parking plan must demonstrate that adequate parking will be available to accommodate the expected total attendance.

   (c)   The parking plan must be approved prior to the issuance of a special event permit.

   (d)   Meter hooding and no parking zones in connection with a special event must be limited to the shortest time feasible. "No parking" signs must be posted a minimum of 24 hours in advance of the special event and follow a standard format approved by the director.

   (e)   When the main use of the property is open for business and the designated parking is to be activated as part of the event space, the applicant must demonstrate that provisions have been made to provide remote parking in an amount that is adequate to replace the parking spaces being utilized as part of the event space.

   (f)   When activating an event in a multi-tenant parking lot, and when the tenants are open for business, not more than 25 percent of the total area of the shared available parking may be activated for the permitted activity.

   (g)   When restricting public or private parking, including handicapped accessible parking, the applicant must provide adequate alternate parking. (Ord. 31144)

SEC. 42A-18. NOTICE.

   (a)   An applicant for a permit under this chapter shall deliver notice at the applicant's expense. The director will determine the most appropriate method of notification according to the following table:

NOTIFICATION REQUIREMENTS
COMMUNICATION TYPES	NO STREET CLOSURE	STATIC CLOSURE EVENTS			MOVING EVENTS
Notifications are NOT required for outdoor events with an expected attendance of 250 or fewer people and with no street/lane closures.	X	Simple	Moderate	Complex	Simple	Moderate	Complex
Neighborhood/Residential based events: notify all owners and occupants of real property abutting the event area and all those impacted by the event a minimum of 15 days prior to the event date utilizing a minimum of two of the following communication methods: email distribution; electronic notification through web app. e.g. NextDoor; yard signs along the event footprint; posting in a neighborhood association/PTA/PTO newsletter and/or social media page; hand delivered; or mailed.		X	X	X	X	X	X
Deliver written notice to all owners and occupants of real property abutting the event area and all those impacted by the event a minimum of 30 days prior to the event date (mail, hand delivered, or door hanger).				X			X
Deliver written notice to all owners and occupants of real property abutting the event area and all those impacted by the event a minimum of 15 days prior to the event date (mail, hand delivered, or door hanger). Zone specific communication pieces apply.		X	X	X	X	X	X
Direct communication and notification is required via in-person or phone and a follow-up email to all major employers; multi-family housing; places of worship; and neighborhood associations abutting the event area and all those impacted by the event.			X	X	X	X	X
Contact Waze, Google etc. to request street closures be posted.				X		X	X
Council members are encouraged to post district specific event details to social media.	X	X	X	X	X	X	X
Council members are encouraged to distribute district specific street closure details to stakeholders from OSE weekly report.		X	X	X	X	X	X
Develop targeted (zone specific) communication. Utilize digital neighborhood based platforms and available databases to communicate street closures specific to neighborhoods and business zones impacted.					X	X	X
Develop targeted (zone specific) communication. Provide OSE a final communication piece to distribute to community stakeholders through the City Council Office and OSE (available database).				X	X	X	X
OSE to create and distribute a Traffic Advisory.				X			X
OSE to create and distribute a City Hall Announcement for all City Hall Plaza permitted events and all events that impact city hall garage access.	X			X			X
OSE to post event to web calendar with hyperlink to event website for maps, street closures, rerouting information etc.	X	X	X	X	X	X	X
Provide communication piece to be distributed by OSE through OSE email database (to be developed).		X	X	X	X	X	X

 

The director will determine the specific notification requirements based on a variety of factors including but not limited to: event size, dates, times, footprint, anticipated impact, and historical knowledge of the event.

   (b)   Notice must include any information that is required to be provided in the template approved by the director prior to distribution. (Ord. Nos. 18702; 19869; 21934; 31144)

SEC. 42A-19. PORTABLE RESTROOM AND TRASH RECEPTACLE REQUIREMENTS.

   (a)   An applicant for a special event permit shall provide portable restrooms and trash receptacles at the special event in accordance with Subsection (b) and the following table:

MINIMUM NUMBER OF RESTROOM UNITS AND TRASH RECEPTACLES REQUIRED
EXPECTED ATTENDANCE	HOURS OF EVENT
	1	2	3	4	5	6	7	8	9	10
500 - 599	2	4	4	5	6	7	9	9	10	12
600 - 699	2	4	5	6	7	7	9	10	11	12
700 - 799	3	5	6	6	7	8	10	10	11	12
800 - 899	3	5	6	7	8	8	10	11	12	13
900 - 999	4	6	7	7	8	9	11	11	12	13
1,000 - 1,999	4	6	8	8	9	9	11	12	13	13
2,000 - 2,999	5	6	9	12	14	16	18	20	23	25
3,000 - 3,999	6	9	12	16	20	24	26	30	34	38
4,000 - 4,999	8	13	16	22	25	30	35	40	45	50
5,000 - 5,999	12	15	20	25	31	38	44	50	56	63
6,000 - 6,999	13	17	24	30	37	45	53	60	67	75
7,000 - 7,999	13	19	27	35	44	53	62	70	79	88
8,000 - 8,999	14	21	31	40	50	60	70	80	90	100
9,000 - 9,999	14	23	34	45	57	68	79	90	102	113
10,000 - 14,999	15	25	38	50	63	75	88	100	113	125
15,000 - 19,999	20	38	56	75	94	113	131	150	169	188
20,000 - 24,999	25	50	75	100	125	150	175	200	225	250
25,000 - 29,999	38	69	99	130	160	191	221	252	282	313
30,000 - 34,999	46	82	119	156	192	229	266	302	339	376
35,000 - 39,999	53	96	139	181	224	267	310	352	395	438
40,000 - 44,999	61	109	158	207	256	305	354	403	452	501
45,000 - 49,999	68	123	178	233	288	343	398	453	508	563
50,000 - 54,999	76	137	198	259	320	381	442	503	564	626
55,000 - 59,999	83	150	217	285	352	419	486	554	621	688
60,000 - 64,999	91	164	237	311	384	457	531	604	677	751
65,000 - 69,999	98	177	257	336	416	495	575	654	734	813
70,000 - 74,999	106	191	277	362	448	533	619	704	790	876
75,000 - 79,999	113	205	296	388	480	571	663	755	846	938
80,000 - 84,999	121	218	316	414	512	609	707	805	903	1001
85,000 - 89,999	128	232	336	440	544	647	751	855	959	1063
90,000 -94,999	136	246	356	466	576	686	796	906	1016	1126
95,000 - 99,999	143	259	375	491	607	724	840	956	1072	1188
100,000 or more	151	273	395	517	639	762	884	1006	1128	1251

 

   (b)   The director may require additional restroom units if:

      (1)   the estimated number of participants and spectators exceeds 100,000 during any day of the special event;

      (2)   the estimated duration of the special event exceeds 10 hours on any day of the event;

      (3)   any alcoholic beverage is sold, served, or otherwise made available at the special event; or

      (4)   the history of the particular special event indicates that a greater number of portable restroom units are required for the public health, safety, and welfare.

   (c)   At least five percent of the portable restrooms required by this section must comply with the Americans With Disabilities Act of 1990, 42 U.S.C. Section 12101, et seq.

   (d)   The director may reduce restroom requirements with written confirmation that restrooms will be serviced during the permitted event. (Ord. Nos. 26136; 31144)