(a) An applicant for a permit under this chapter shall deliver notice at the applicant's expense. The director will determine the most appropriate method of notification according to the following table:
NOTIFICATION REQUIREMENTS | |||||||
COMMUNICATION TYPES | NO STREET CLOSURE | STATIC CLOSURE EVENTS | MOVING EVENTS
| ||||
NOTIFICATION REQUIREMENTS | |||||||
COMMUNICATION TYPES | NO STREET CLOSURE | STATIC CLOSURE EVENTS | MOVING EVENTS
| ||||
Notifications are NOT required for outdoor events with an expected attendance of 250 or fewer people and with no street/lane closures. | X | Simple | Moderate | Complex | Simple | Moderate | Complex |
Neighborhood/Residential based events: notify all owners and occupants of real property abutting the event area and all those impacted by the event a minimum of 15 days prior to the event date utilizing a minimum of two of the following communication methods: email distribution; electronic notification through web app. e.g. NextDoor; yard signs along the event footprint; posting in a neighborhood association/PTA/PTO newsletter and/or social media page; hand delivered; or mailed. | X | X | X | X | X | X | |
Deliver written notice to all owners and occupants of real property abutting the event area and all those impacted by the event a minimum of 30 days prior to the event date (mail, hand delivered, or door hanger). | X | X | |||||
Deliver written notice to all owners and occupants of real property abutting the event area and all those impacted by the event a minimum of 15 days prior to the event date (mail, hand delivered, or door hanger). Zone specific communication pieces apply. | X | X | X | X | X | X | |
Direct communication and notification is required via in-person or phone and a follow-up email to all major employers; multi-family housing; places of worship; and neighborhood associations abutting the event area and all those impacted by the event. | X | X | X | X | X | ||
Contact Waze, Google etc. to request street closures be posted. | X | X | X | ||||
Council members are encouraged to post district specific event details to social media. | X | X | X | X | X | X | X |
Council members are encouraged to distribute district specific street closure details to stakeholders from OSE weekly report. | X | X | X | X | X | X | |
Develop targeted (zone specific) communication. Utilize digital neighborhood based platforms and available databases to communicate street closures specific to neighborhoods and business zones impacted. | X | X | X | ||||
Develop targeted (zone specific) communication. Provide OSE a final communication piece to distribute to community stakeholders through the City Council Office and OSE (available database). | X | X | X | X | |||
OSE to create and distribute a Traffic Advisory. | X | X | |||||
OSE to create and distribute a City Hall Announcement for all City Hall Plaza permitted events and all events that impact city hall garage access. | X | X | X | ||||
OSE to post event to web calendar with hyperlink to event website for maps, street closures, rerouting information etc. | X | X | X | X | X | X | X |
Provide communication piece to be distributed by OSE through OSE email database (to be developed). | X | X | X | X | X | X | |
The director will determine the specific notification requirements based on a variety of factors including but not limited to: event size, dates, times, footprint, anticipated impact, and historical knowledge of the event.
(b) Notice must include any information that is required to be provided in the template approved by the director prior to distribution. (Ord. Nos. 18702; 19869; 21934; 31144)