(a) A person desiring to hold a special event shall submit an online application with the office of special events. An application must be filed not less than the number of calendar days indicated in the following table before the special event is to begin. The director may waive the filing requirement if the application is submitted within five days of the submission due deadline and the application can be processed in less than the number of calendar days indicated on the chart, taking into consideration the number and types of additional licenses and permits that may be required to be issued in conjunction with the special event permit and the extent of public safety, department, or agency review required based on the scope of the event.
APPLICATION SUBMISSION DUE DEADLINES | |
No Street Closures | 30 calendar days |
Static Street Closures | 60 calendar days |
Moving Events | 120 calendar days |
(b) An application must be completed in full before it can be invoiced. An application will not be processed, and the date and venue will not be confirmed until the application processing fee has been paid. Submission of a complete application does not guarantee a special event permit will be issued. All requirements must be met prior to permit issuance.
(c) Upon receipt of the completed application, the director shall forward a copy of the application to all applicable city departments and partner agencies for review. If the application must be reviewed for public safety, public safety agencies will review the application first, followed by a review by city departments and partner agencies. If any part of the scheduled activity is to be held on or adjacent to property that is exempt from this chapter under Section 42A-5, the director shall also include the entity that manages or controls the exempt property in the review of the application. Each department and partner agency shall review the application and return it, with any comments, to the director within 10 business days of receipt of the request requiring a response. If no response is received, the director may proceed with permitting, however, if an application requires a public safety review, the director must wait for the public safety review response before proceeding. If any department denies the application, or a resolution cannot be reached, the permit will be denied.
(d) If the proposed scheduled activity will be held on private property and the applicant does not own the property, the applicant shall obtain the written consent of the property owner to conduct the scheduled activity on the property with the authorization including the date and time of the scheduled activity. The written consent must be submitted at the time of application. The applicant shall present the written consent to the director or any peace officer upon request.
(e) The director may cancel a special event permit application if:
(1) a special event permit has been granted or is in the review process for another special event at the same or a nearby place and the same time;
(2) an established special event is customarily held at the same or a nearby place and the same time as the proposed special event;
(3) the proposed special event will occupy any part of a freeway, expressway, or tollway;
(4) the proposed special event will unreasonably disrupt the orderly flow of traffic, and no reasonable means of rerouting traffic or otherwise meeting traffic needs is available;
(5) the proposed special event cannot comply with high impact area parameters;
(6) the applicant makes a false statement of material fact on an application for a special event permit or fails to properly complete an application for a special event permit;
(7) the applicant received within the preceding 14 months, two or more notices of violation or citations related to a provision of a special event permit or this chapter;
(8) the applicant has conducted or sponsored one or more special events within the city on at least 60 days of the same calendar year during which the proposed special event is to be held; or
(9) the applicant has a history of conducting or sponsoring special events in a disorderly, unsafe, unsanitary, or fiscally irresponsible manner.
(f) If the director determines that an application requires additional information in order to make a decision, or if additional fees will be required to process the application, the application will be considered incomplete and cancelled if the applicant does not supply the additional information or fees after the director has sent two reminder emails and made one reminder phone call after a period of 10 calendar days without a response from the applicant.
(g) If the director determines that an applicant has failed to pay any outstanding fees assessed under Section 42A-6 of this chapter for the proposed scheduled activity or a past scheduled activity, the application will be deemed incomplete and the application will be cancelled. An application that has been cancelled under this subsection cannot be re-filed for 12 months.
(h) If the applicant makes major changes to the original submission of an application, after the five- month courtesy review, this will result in the original permit application being deemed incomplete and cancelled. A revised permit application will be required, along with new application processing fees if the applicant wishes to pursue the application.
(i) An application that has been cancelled because it is incomplete cannot be appealed under Section 42A-8 and all application processing fees are forfeited.
(j) After reviewing and confirming all permit requirements have been met, the director shall issue the special event permit unless denial or revocation is required by Section 42A-20. Except as provided in this subsection, a special event permit will be issued for a period not to exceed 10 consecutive days. A special event permit for a city-sponsored event on city hall plaza will be issued for a period not to exceed 30 consecutive days. Except as provided in this subsection, a special event permit may be extended for additional consecutive 10-day periods not to exceed 60 days in a calendar year. Except as provided in this subsection, all applicable fees must be paid for any permit extensions. A special event permit issued under the temporary parklet program may be extended for additional consecutive 10-day periods until February 28, 2022. No fees are required for extension of a special event permit issued under the temporary parklet program.
(k) In granting a permit, the city may provide city services and equipment for city-sponsored activities and other events in accordance with the city's special event in-kind sponsorship guidelines and subject to approval of the city manager.
(a) An applicant for a special event permit shall provide police officers for security, crowd control, and traffic control at the special event in accordance with Subsection (b) and the following schedule:
Number of Participants and Spectators at Special Event | Minimum Number of Police Officers Required* |
0 to 250 | 0 or 2 |
251 to 1,500 | 2 - 4 |
1,501 to 3,000 | 4 - 6 |
3,001 to 5,000 | 6 - 15 |
over 5,000 | 15 plus 1 police officer for every 1,000 participants and spectators over 5,000 at the special event |
* The minimum number of officers in the above table may vary depending on the scope of the event, the sale or service of alcohol, on-stage talent, event geography, historical knowledge of the event, police intelligence, and any other factor that is determined to impact public safety.
(b) The director, upon recommendation from the chief of the Dallas police department, may require a number of police officers, in addition to those required in Subsection (a), if:
(1) any alcoholic beverage is sold, served, or otherwise made available at the special event;
(2) special needs for increased security, crowd control, or traffic control are created by:
(A) the topography or size of the special event location;
(B) weather conditions at the special event; or
(C) the time of day during which the special event is conducted;
(3) the special event requires street closures or rerouting of vehicular or pedestrian traffic; or
(4) the history of the particular special event indicates that a greater number of police officers are required to protect the public health, safety, and welfare.
(c) The police officers required to be provided at a special event by this section must be sworn members of the Dallas police department, except that the chief of the Dallas police department may authorize a special event applicant or permit holder to provide peace officers from other jurisdictions or entities if the chief determines that an insufficient number of Dallas police officers will be available for a particular special event. Off-duty jobs for Dallas police officers at a special event must comply with the Dallas Police Department General Orders and Code of Conduct.
(d) A permit holder must provide the name, phone number, and email address of an individual who will be available following submission of an application through the end of the event, as well as at the special event site the day of the special event, to respond to any questions or concerns from police officers or code compliance officers. This individual shall meet police officers or code enforcement officers at the special event site within one hour of being contacted by telephone or email.
(e) If the police department requires a traffic control plan in conjunction with a special event, the plan must be submitted in the standard format approved by the director.
(f) A traffic control plan required by Subsection (e) must receive approval from applicable city departments. (Ord. 31144)
(a) An applicant for a special event permit shall provide, in accordance with Subsection (b) and the following schedule, emergency medical personnel and emergency medical vehicles to perform first aid and emergency medical services at the special event as required in the preliminary letter:
NUMBER OF EMERGENCY MEDICAL PERSONNEL/VEHICLES REQUIRED (based on estimated total attendance and scope of the special event)
| |||||
Type of Emergency Medical Personnel or Vehicle Required | 1 - 100 participants/ spectators | 101 - 3,000 participants/ spectators | 3,001 - 5,000 participants/ spectators | 5,001 - 25,000 participants/ spectators | Over 25,000 participants/ spectators |
Paramedics | 0 | 2 | 6 | 8 | 14 |
EMS Supervisors | 0 | 1 | 1 | 3 | 5 |
Emergency Medical Vehicles | 0 | 1 | 1 | 4 | 7 |
The fire chief may determine, based on the event scope, special needs, or risks, that emergency medical services will be provided via the 911 emergency response system.
(b) The director, upon recommendation of the chief of the Dallas fire-rescue department, may require a number of emergency medical personnel and emergency medical vehicles, in addition to those required in Subsection (a), if:
(1) any alcoholic beverage is sold, served, or otherwise made available at the special event;
(2) special needs for increased emergency medical services are created by:
(A) the topography or size of the special event location;
(B) weather conditions at the special event; or
(C) the time of day during which the special event is conducted;
(3) the special event requires street closures or rerouting of vehicular or pedestrian traffic that may affect emergency access to the special event;
(4) the special event involves specific activities that create a higher risk of illness or injury to persons participating in or attending the event, including but not limited to rodeos, sporting or athletic events, events involving motor vehicles, or marathons; or
(5) the history of the particular special event indicates that a greater number of emergency medical personnel or emergency medical vehicles are required to protect the public health, safety, and welfare.
(c) The emergency medical personnel required to be provided at a special event by this section must be sworn members of the Dallas fire-rescue department, except that the chief of the Dallas fire-rescue department may authorize a special event applicant or permit holder to provide emergency medical personnel from other jurisdictions or entities if the chief determines that an insufficient number of Dallas fire-rescue officers will be available for a particular special event. Off-duty jobs for Dallas fire-rescue officers at a special event must comply with the Dallas Fire-Rescue Rules and Regulations. (Ord. 31144)
(a) An applicant for a permit to hold a special event in which the estimated number of participants and spectators exceeds 2,500 for any day of the event shall procure and keep in full force and effect for the duration of the event insurance written by an insurance company approved by the State of Texas and acceptable to the city and issued in the standard form approved by the Texas Department of Insurance. All provisions of each policy must be acceptable to the city. Each policy must name the city and its officers, employees, and appointed representatives as additional insureds. The coverage provisions of each policy must provide coverage for any loss or damage that may arise to any person or property by reason of the conduct of the special event by the applicant.
(b) Insurance is required in the following types and amounts:
(1) Commercial general liability insurance must be provided with combined single limits of liability for bodily injury and property damage of not less than:
(A) $500,000 for each occurrence, for an estimated daily number of participants and spectators of 2,501 to 4,999; or
(B) $1,000,000 for each occurrence, for an estimated daily number of participants and spectators of 5,000 or more.
(2) If a special event includes vehicles, aircraft, or other equipment, devices, or activities that are excluded from coverage in the commercial general liability insurance policy required in Paragraph (1) of this subsection, then separate additional liability insurance coverage for the applicable exclusion must be provided by the applicant or the aircraft provider with combined single limits of liability for bodily injury and property damage of not less than:
(A) $500,000 for each occurrence, for an estimated daily number of participants and spectators of 2,501 to 4,999; or
(B) $1,000,000 for each occurrence, for an estimated daily number of participants and spectators of 5,000 or more.
(3) If any alcoholic beverage is sold, served, or otherwise made available at the special event, then separate additional liquor liability insurance must be provided by the alcoholic beverage license holder in an amount of not less than $1,000,000 for each claim.
(4) If any fireworks, pyrotechnics, explosives, or other special effects are displayed at the special event, then separate additional general liability insurance must be provided by the pyrotechnics company in an amount of not less than $3,000,000 for each claim.
(5) If security guards (other than Dallas police officers or city staff) are used at the special event, then separate additional security guard liability insurance must be provided by the security guard company in an amount of not less than $1,000,000 for each claim.
(6) If emergency response or first aid stations (other than stations staffed by only Dallas fire-rescue officers or city staff) are provided at the special event, then separate additional medical liability insurance must be provided by the applicant in an amount of not less than $1,000,000 for each claim, and if ambulance service (other than service provided by Dallas fire-rescue officers and vehicles) is provided, then separate additional automobile liability insurance must be provided by the emergency response or ambulance provider in an amount of not less than $1,000,000 combined single limit for each claim.
(7) If amusement rides are provided at the special event, proof of separate additional general liability insurance meeting the state liability and coverage requirements for each particular ride must be provided by the applicant or the amusement ride provider, along with a current certificate of inspection for each ride.
(8) If animals are part of the special event, then separate additional general liability insurance covering any bodily injury and property damage caused by animals must be provided by the applicant or the animal provider in an amount of not less than $500,000 for each claim.
(9) If the special event is conducted at a city-owned facility, general liability insurance must be provided by the applicant in an amount of not less than $500,000 for each claim.
(c) In addition to the insurance requirements of Subsection (b) of this section, the director may require additional insurance for a special event if such additional insurance is recommended by the city's risk manager as being necessary for the protection of the city or the public health, safety, and welfare.
(d) If a facility or other property owned or managed by the city is subject to both the insurance requirements of this chapter and insurance requirements established by another city ordinance, an official city action, a city lease or use agreement, or other applicable law, then the insurance requirements with the greater limits and coverages must be met to conduct the special event at the facility or property.
(e) An original certificate of insurance completed by an authorized agent of the insurance company and evidencing each insurance coverage required under this section must be delivered to the director at least 15 days before the special event begins.
(f) A special event permit will not be issued until the insurance requirements have been verified by the city's third-party provider. (Ord. 31144)
(a) Street closures require approval from applicable partner agencies and city departments.
(b) A permit holder must provide notice of street closures in accordance with Section 42A-18.
(c) The police department may require a traffic control plan at the expense of the applicant. If a traffic control plan is required, it must follow the standard format approved by the director and be approved by the city prior to permit issuance.
(d) All traffic apparatus required to fulfil a traffic control plan must be acquired at the applicant's expense.
(e) The director may require accommodations if a proposed street closure will restrict access to public or private parking, residences, businesses, or places of worship. (Ord. 31144)
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