The purpose of this section is to provide guidance with regard to the persons to whom cellular telephone privileges are granted and the City of Cleveland Heights’ expectations with regard to the use of those phones.
(a) (1) The City reserves the right to monitor the use of all City owned cellular telephones.
(2) Employees are expected to keep their cellular telephone turned on during all times agreed upon with their Department Director to assure that they can be reached.
(3) Employees in possession of City cellular telephones are required to care for the telephone in a responsible manner, and to take appropriate precautions to prevent misuse, theft, damage and vandalism.
(b) (1) Department Directors, with the approval of the Mayor’s Office, will determine which positions require a cellular telephone to be provided by the City.
(2) The Director/Supervisor shall be responsible for oversight of employee cellular telephone usage and shall monitor and review such usage as he/she deems appropriate.
(3) The Director/Supervisor is responsible for immediately notifying the City Police Department when a cellular telephone is reported lost or stolen and is also responsible for ensuring that a terminating employee returns the cellular telephone.
(c) (1) Cellular transmissions are not secure. Employees should use discretion in relaying confidential information.
(2) In the event that a City owned cellular telephone is lost or stolen, the employee is responsible for reporting the loss or theft to his/her Director or Supervisor as soon as possible.
(3) As with a regular telephone, limited personal incidental and occasional use of the cellular telephone may occur. These calls should be limited to a short duration. Frequent or lengthy calls for personal reasons are a violation of this policy. If it is determined by City Management that an employee has excessive personal calls on his/her City cellular telephone, he/she will be required to reimburse the City for these calls.
(4) Employees are not to access and/or download online features to their cellular telephone. These features can result in extra charges and expose the cellular telephone to viruses. An employee who violates this section will be required to reimburse the City for any damages or expenses.
(5) Employees are not allowed to purchase accessories for the phone and charge them to the City unless previously approved by their supervisor.
(6) Any communication which violates applicable laws and regulations is forbidden.
(7) City employees are required to return the cellular telephone when they leave employment.
(8) Misuse of a City’s cellular telephone may result in disciplinary action up to and including termination of employment.
(Ord. 173-2008. Passed 11-17-08; Ord. 153-2021. Passed 12-6-21.)