2-32-310 Requisitions and purchase orders.

   No materials or services shall be furnished through any working capital fund except on requisition or purchase order chargeable to an appropriation with a sufficient unencumbered balance to pay the estimated cost thereof, or unless a special cash deposit has been made therefor. The controlling department head, in his discretion, may accept in lieu of a special cash deposit an agreement to reimburse the working capital fund for the cost of the materials or services. All requisitions and purchase orders involving intradepartment transactions shall be approved by the head of the department for propriety and sufficiency of the appropriation to which they are chargeable. All requisitions and purchase orders involving interdepartment transactions shall be likewise approved by the comptroller.

(Prior code § 7-24.7)

2-32-320 Charges for materials or services – Basis.

   The charges for materials or services furnished through any working capital fund shall be, in general, on the basis of cost to the working capital fund, which cost shall include overhead or indirect charges on a percentage basis or in the rates charged. Any charges for expense included in a warrant for collection, the cost of which is not borne by the working capital fund, shall be credited to the proper fund or accounted for separately. The overhead or indirect expense chargeable shall be on a percentage basis or on the basis of rates set forth for the working capital fund in the annual appropriation ordinance, except when otherwise directed by the city council.

(Prior code § 7-24.8)

2-32-330 Reimbursement of charges.

   The working capital fund shall be promptly reimbursed for all materials and services furnished. Warrants for collection shall be issued promptly upon the completion of a job or the furnishing of services or the delivery of materials, or for partial completion of jobs at the close of payroll periods. Such warrants shall be vouchered immediately by the receiving department and charged against the proper appropriation account or the special cash deposit, as the case may be. Warrants for collection not vouchered within 15 days after receipt by the department shall be vouchered by the comptroller after notice to the head of the department of intention so to do.

(Prior code § 7-24.9)

2-32-340 Credits to other funds.

   Any materials, supplies, equipment or other property, including salvaged material, transferred to a working capital fund, shall be charged thereto and credited to the proper fund, account or job at their fair value as determined by the controlling department head and subject to the approval of the comptroller.

(Prior code § 7-24.10)

ARTICLE IV. PAYMENT OF CURRENT OBLIGATIONS (2-32-350 et seq.)

2-32-350 Warrants, checks and electronic funds transfers – Form and signature.

   (a)   The mayor shall sign all warrants drawn upon the treasurer; and warrants shall be countersigned by the comptroller. Each warrant shall state the particular fund or appropriation to which the same is chargeable and the person to whom payable. No money shall be paid otherwise than upon warrants so drawn, except as provided otherwise in subsection (b).

   (b)   Notwithstanding any provision of this Code to the contrary, whenever the payment of city funds is required or authorized by warrant drawn upon the treasurer, signed by the mayor and countersigned by the comptroller, such payment instead may be made by an electronic funds transfer or by a check that is drawn upon the appropriate city depository. The check shall be signed by the mayor and countersigned by the comptroller.

(Prior code § 7-25; Amend Coun. J. 11-5-03, p. 9539, § 1)